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For hospitals and clinics
Keep credentials, rosters and pay for your clinical staff on one platform
Credentials tracked to the day, permits and health cards in one register, rosters for every shift, overtime priced by kind, and training that ends in a certificate.
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What you get
The parts of Tarleaks a hospital or clinic uses most for its people and equipment. Each links to the full feature list.
Staff credentials before they lapse
Track each clinician's professional certifications and licences with issuer, credential number and expiry. HR is reminded at 90, 30 and 7 days, and records who checked the original.
Permits and health cards in one register
Residence visas, Iqamas, work permits, health cards and passports in one register, with tiles for what has expired or expires within 7, 30 and 90 days.
Day and night rosters
Build shift patterns once, with start, end and grace minutes, then roster staff onto them for a date range, so the plan can change without rewriting history.
Night, rest-day and holiday overtime
Each closed clock session is split into ordinary time and weekday, night, rest-day and public-holiday overtime, using the night window and rest days you set.
Training that ends in a certificate
Passing a course above its pass mark issues a certificate with a verification code and an expiry date. Renewing it takes one click.
Medical equipment with a service history
Set up an asset type for medical devices with the fields you need, then keep every repair as a work order on the device's own page.
Apps you will use
The apps a healthcare provider usually starts with. Each joins the same people, departments and ledger.
HR Management
Staff records, certifications, permits, health cards and contracts.
Time & Attendance
Clock-in, shift rosters, leave and overtime by kind.
Payroll & WPS
Overtime, allowances, the Wage Protection System (WPS) file and country rules.
Learning & Certification (LMS)
Staff courses, certificates with expiry dates and renewals.
Asset Management
Medical equipment, custody, work orders and warranty dates.
Correspondence Register
Complaints, circulars, memos and official letters.
ISO Compliance Suite (Imtithal)
ISO standards worked clause by clause, with a gap analysis.
Also used across departments
Smaller pieces that save time every week.
- Patient and visitor complaints logged with a severity, escalated to a named person and closed with a resolution note. Correspondence
- Ramadan's shorter working day set once, with the hours beyond it counted as overtime. Attendance
- Warranty ends and renewal dates on equipment, listed soonest first. Assets
- Separate desks for technical support, HR requests and facilities, each with its own team and response targets. Helpdesk
- ISO 9001 quality or ISO 45001 occupational safety worked through clause by clause, with a justification for each. ISO compliance
- Each person's certificates, IDs and signed forms kept on file with expiry dates and a sensitive flag. HR
Guides
Plain-language guides from our blog, with their official sources, and step-by-step guides for each role.
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Step-by-step role guides
Questions
Do you hold patient records?
No. Tarleaks covers the people, training, equipment and paperwork behind care. It has no patient files, appointments or clinical notes, so it sits beside your clinical system rather than replacing it.
How are expiring credentials flagged?
A nightly job moves each certification between valid, expiring and expired and reminds HR at 90, 30 and 7 days by default. Visas, Iqamas, work permits and labour cards also alert the line manager; health cards are tracked on the register but do not send alerts.
Can we assign mandatory training to a whole department?
Yes. A course is assigned to named people or a department through the AI Copilot, no reminder is sent yet, and the staff course part is switched on for your company during setup.
Do rosters drive the time clock?
Not yet. Shifts are planning records: clock-ins, overtime and reports do not read them today, so overtime comes from the hours actually clocked.
Not covered yet
- There is no patient record or clinical system: patient files, appointments, clinical notes and medical billing are not part of the product.
- Rosters are planning records today: a clock-in is not compared with the shift start, so lateness against a shift is not flagged.
See your own departments in Tarleaks
Tell us how many staff, shifts and sites you run today, and we will show you the same work in Tarleaks.
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