Rental charges become invoices
What moves
Rentals send the charges of a booking to Accounting, which drafts an invoice, or a credit note for money going back, and tells Rentals the invoice it drafted, then each payment, and if the invoice is voided. Accounting's tax rates also reach Rentals so prices carry the right tax.
Before you start
- Rentals and Accounting in your plan
- A chart of accounts and tax rates in Accounting
- The invoicing setting chosen in Rentals: on confirmation, on return (the default) or every period
Step by step
- Rental agentRentals
Records the return, with any late fee, use beyond the allowance and damage.
You see:The charges are on the booking and one invoice request goes to Accounting (with the default setting, at the return).
- SystemAccounting & E-Invoicing
Drafts one receivable for the positive charges, and a credit note for any money going back, once per request.
You see:A draft invoice appears against the customer. Sending the same request again changes nothing.
- SystemRentals
Marks the booking's charges as invoiced as soon as the draft exists.
You see:The Money tab shows Invoiced against that invoice, with the amount still due.
- AccountantAccounting & E-Invoicing
Reviews the draft and issues it.
You see:The invoice is real and goes through the country's e-invoicing steps where the workspace has them.
- AccountantAccounting & E-Invoicing
Records the customer's payment, in full or in part.
You see:Accounting shows the payment against the invoice.
- SystemRentals
Moves the booking's paid amount and balance by what was paid, oldest charge first.
You see:Still to pay falls by the amount paid; a payment delivered twice changes nothing.