Meetings & Video — video meetings with Arabic AI minutes

A video meeting module built into your business suite for teams in the Gulf. Hosts schedule or start meetings, invite outside guests by link, and run them with a waiting room, polls, chat, moderation and recording. Afterwards it transcribes by speaker in Arabic and English, drafts minutes a manager confirms, and turns action items into to-dos for their owners. It brings the video call and the note-taker into one place. Recording, transcripts and AI minutes need your company's file storage, speech-to-text service and AI provider to be set up first.

Last updated 8 November 2026

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195 features in 16 areas · works with 9 other modules · 13 team workflows

Full feature list

Start, schedule and invite

Open a video meeting in one click, or schedule it with invitees, roles and rules decided up front.

Start a meeting in one click — Press Start now on the Meetings screen, or use the instant-meeting shortcut on the home screen, give it a title and you are inside the call. Its link works while the meeting is needed; for a link the team reuses every week, schedule it as a repeating calendar entry.For: Employee, Manager, HR manager, Tenant admin
Schedule a meeting with invitees — The Schedule dialog takes the date, time, length and invitees, creates the room and puts a calendar entry with the room link in front of everyone invited. Invitees receive the calendar invitation with Accept and Decline links and a reminder 15 minutes before the start.Works with: Activities WorkspaceTwo or more peopleFor: Employee, Manager
Give each invitee a standing room role — Invitees are added by name as Viewer (watches only), Member (can speak), Presenter (can share) or Co-host (can moderate). The role applies every time the room is used, not only once.Two or more peopleFor: Host, Co-host
Roles taken from the calendar invitation — When a meeting is created for an existing calendar entry, for example when you ask the assistant to set it up, the chair of the invitation joins as co-host and an informational attendee joins as viewer. Meetings scheduled from the Meetings screen use the role you pick for each invitee instead.BetaWorks with: Activities WorkspaceTwo or more peopleFor: Manager
Honest message when an invitation cannot go out — If the company has no Activities licence or the user cannot create calendar entries, the room is still created and the dialog says in plain words to share the link instead.Works with: Activities WorkspaceFor: Employee
Rules chosen when the meeting is created — Decide whether guests may join, whether there is a waiting room, who may record, whether chat and reactions are on, whether members may run polls or share their screen, whether everyone joins muted, and a maximum length.For: Employee, Manager
Invite outside guests by e-mail — When you create a meeting that allows guests, type guest e-mail addresses (up to 20 at a time) and each one receives a message with their own join link. The invitation wording can be edited with the other notification templates.Works with: Notification CentreTwo or more peopleFor: HR specialist, Manager, Project manager, HR manager, Meeting host, Tenant admin
Private meeting — recording off — Once your administrator switches on the company option (labelled Private meetings (recording off) in Settings, Meetings), a host can create a Private meeting. It cannot be recorded, transcribed or summarised by anyone, host included. It is a rule, not extra encryption: the media is encrypted in transit like in every meeting, and it is not end-to-end encrypted.Optional — switch it on in SettingsFor: Employee, Tenant admin
Happening now, upcoming and recent in one hub — The hub lists live meetings with how many people are in, the next 30 days from the calendar, and recently ended meetings with chips for recorded and minutes confirmed.Works with: Activities WorkspaceFor: Employee
Join and admit from the hub — A live meeting with someone waiting at the door shows Join and admit, and its waiting count refreshes every ten seconds even before you enter.For: Host, Co-host
Filters that survive a refresh — Filter meetings by title, mine or everyone's, date range, has recording and has minutes. The filters live in the address bar, so a reload or a shared link keeps them.For: Employee, Manager
End a meeting from outside the call — An administrator or the room's host can end a live meeting from the hub; a confirmation says everyone connected will be disconnected and that recordings, transcript and minutes are kept.For: Manager, Project manager, HR manager, Meeting host, Tenant admin
Meetings nobody needs end by themselves — An unscheduled meeting nobody joined ends after an hour, a meeting everyone has left ends ten minutes later unless someone comes back, and a calendar meeting ends half an hour after its scheduled time once it is empty, so Upcoming never offers Start on a meeting that is over. A meeting with anyone in it is never ended, and a weekly room or a repeating calendar meeting stays open. The waits are company settings, the meeting page says why it ended, and the whole behaviour can be switched off.Works with: Activities WorkspaceFor: Employee, Manager, Tenant admin
Copy the meeting link — Copy the room link from the hub row menu; if the browser blocks the clipboard the link is shown so you can copy it by hand.For: Employee
Meet from a business record — A Meet button on a record's activity panel (a deal, contact, account, lead, project, employee file or recruitment applicant) starts a meeting about that record. The record's thread gets a line with the meeting link at once, and the summary, decisions and action items when somebody confirms the minutes (on a personal-data record, an employee file or an applicant, only the meeting's title and link). Only people who can open the record see those lines, and you can start one only for a record you may open.Two or more peopleFor: Employee, Manager, HR manager, Tenant admin
Repeating meetings whose minutes follow the series — Schedule a meeting that repeats daily, on weekdays, weekly, every two weeks or monthly: one room, and one calendar entry and invitation per date (up to 26), each showing "Date 3 of 12". A date can be moved or cancelled on its own, or together with the dates after it. Each session held in the series room is linked to the one before it, so the earlier minutes and open follow-ups feed the next date's summary.Works with: Activities WorkspaceTwo or more peopleFor: Employee, Manager, HR manager, Tenant admin
Moved dates are told to the invitees — When you move one date of a repeating meeting, or a date and the ones after it, everyone invited gets an updated invitation with the new and old day and Yes / Maybe / No links. The attached calendar object carries a higher revision number, so their calendar moves the event instead of adding a second one.Works with: Activities WorkspaceTwo or more peopleFor: Meeting host, Manager, Tenant admin
Add dates to a repeating meeting — Extend a series that already exists: the new dates copy the last date's time, length, link and invitees, the repeat rule is stored with the series (older series are read from the gaps between their dates), and every date's count (Date 3 of 12) is brought up to the new total.Works with: Activities WorkspaceTwo or more peopleFor: Meeting host, Manager, Tenant admin
Sensible limits on titles and names — A meeting title can run to 300 characters, a guest's name to 80, a folder's name to 80 and a highlight to 2000, and a refusal says which limit was hit. Lengths count characters, so Arabic names get the same allowance as English ones.For: Host, Meetings manager

Joining and guests

Everyone checks their camera and microphone first, and people outside the company join with a link and no account.

Pre-join camera and microphone check — Before connecting you see your own preview, a live microphone level and pickers for camera, microphone and speaker.For: Employee, Guest
Guest link for people without an account — Generate a link to send outside the company. It expires in 48 hours by default, anywhere from 1 hour to 30 days, and works only if the room was created to allow guests. A single link cannot be cancelled on its own; locking or ending the room stops it.Two or more peopleFor: HR specialist, Manager, Project manager, HR manager, Meeting host, Tenant admin
Guest join page — A guest sees the meeting title, a Guest badge and the recording notice, types a name and joins. No sign-in, no app install.Two or more peopleFor: Guest
Tampered or expired guest links are refused — A link that has been altered or has run out is rejected with a clear message rather than quietly downgraded to something weaker.For: Guest
Withdraw one guest link without ending the meeting — The meeting's Info tab lists the guest links made for it with who made each, how many times it was used and whether it is active, expired or withdrawn. Withdrawing one link makes the next person who opens it see a clear message, while the other links and the meeting carry on; a guest who is already inside stays until a moderator removes them.BetaTwo or more peopleFor: Guest
Nobody can promote themselves through the link — Editing a join link to ask for host powers does nothing. A request can only step down, for example a host who joins as a viewer on purpose.For: Employee
Meeting-style link previews — Paste a guest link or meeting link into WhatsApp or Slack and the preview reads Join and the meeting title with your company name and logo. Recording, transcript and minutes never appear in a preview.For: Employee, Guest
Guests are asked for consent too — A guest in a recorded meeting sees the same three choices as staff, and proves who they are before an answer is stored, so nobody can answer for someone else.For: Guest
Guests can chat, raise a hand and speak — Guests are seen and heard, can raise a hand, and can type in chat when the room allows it. They cannot upload files, vote, moderate or record.For: Guest
Leave or end for everyone — Leave is one button. A host also gets End for everyone, which states how many people will be disconnected, and any running recording is stopped and kept.For: Host
Named screens for each way a call can end — Removed by the host, refused at the door, ended by the host, everyone left, role changed, joined from another device or the network dropped: each has its own screen with its own next step.For: Employee, Guest
Rejoin from the after-meeting page — A Rejoin button on the meeting page puts you back into the same room.For: Employee
Registration page for a meeting — Open a meeting to registration and share one public sign-up link. People type a name, an e-mail and optionally a company without signing in. You can ask to approve each person and set a cap on approved people; the cap is checked at the moment of approval so two people cannot take the last seat.Two or more peopleFor: Meeting host, Manager, Tenant admin
Personal join link for each registrant — Every approved registrant has their own join link. You can copy it, cancel it (it stops working at once) or replace it with a new one. The link opens the normal guest door, so the waiting room, locks and recording consent still apply.Two or more peopleFor: Meeting host, Manager, Tenant admin
Registration report — The meeting page counts who registered, who is approved, who is waiting, who was declined and who opened their link, and lists each person with filters on those states.Two or more peopleFor: Meeting host, Manager, Tenant admin
Webinar mode — A meeting open to registration can run as a webinar: outside guests and registrants join to watch, listen and use the chat, with camera and microphone off and kept off after a consent answer or a waiting-room admission. Your own people join as usual. A separate platform switch turns it off everywhere.Two or more peopleFor: Meeting host, Tenant admin
Registration e-mails — Each registrant gets an e-mail in English and Arabic at the address they typed: confirmed with their personal join link, received while the organiser decides, or not approved. A new link is e-mailed too. The link is sent once and never kept in the delivery log.Two or more peopleFor: Guest, Meeting host
Attendance and minutes per registrant — The registration report shows how many registrants actually attended and how many minutes each spent in the meeting, read from the media server, beside who registered, was approved and opened their link.For: Meeting host
Erase a registrant and retention — The organiser can erase one registrant for good, which also blanks the name kept for their visits; registrants of a meeting that ended more than a set number of days ago (365 by default) are erased by the nightly retention run. Both leave a permanent audit row without the person's details.For: Meeting host, Tenant admin

In the call

A purpose-built meeting screen: stage, control bar, side panel and banners that explain themselves.

Four stage layouts — Switch between Grid, Speaker, Spotlight and Side by side. Your choice is remembered in your browser.For: Employee, Guest
Pin someone for yourself — Pin a tile from its menu; the screen says Pinned on your screen only so it is never confused with a spotlight that everyone sees.For: Employee
Personal view controls — Hide your own tile (others still see you), mirror your video, or hide tiles with no camera.For: Employee
Screen sharing with a way back — When someone shares, the stage follows them with a Back to grid action. The newest share wins, and sharing the sound too is one checkbox.For: Presenter, Co-host, Host
Microphone, camera and share with device choosers — Three split buttons, each with a small arrow that opens the list of devices.For: Employee, Guest
Controls you cannot use explain why — A button your role or the room's rules do not allow is shown disabled with the reason, not missing and not failing when pressed.For: Employee, Guest
Keyboard shortcuts — M microphone, V camera, D share, C chat, P people, R raise hand, H hide self, F full screen, hold Space to talk, Esc closes a panel and ? lists them. They stand down while you type and work on non-Latin keyboards.For: Employee
Side panel with People, Chat, Polls and Info — Four tabs with unread counts on Chat and Polls while the panel is closed. A half-typed chat message survives switching tabs.For: Employee, Guest
Info tab answers the usual questions — See how long the meeting has run, the timer, who is in and who is waiting, the agenda, the room's rules, what you personally may do and your live connection quality.For: Employee, Guest
Live connection figures — Round-trip time, jitter and packet loss for your own connection update as you watch, so you can tell a network problem from a meeting problem.For: Employee
Banners for what you must not miss — Recording started, room locked, someone at the door, timer running or expired, and a request to unmute each appear as a banner that comes back when the fact changes. The recording banner cannot be dismissed.For: Employee, Guest
Video framing that follows the person — Choose Automatic, Show the full picture or Zoom in and follow the person. Following runs on your own device, so a phone viewer can see colleagues uncropped.For: Employee
Everyone can join muted — A room created with Everyone joins muted brings non-moderators in with microphone and camera off; they can switch them on themselves.For: Employee
Report a problem with diagnostics — A dialog gives copyable diagnostic details that identify this exact call, ready to paste to support.For: Employee, Guest
Phone and narrow-window layout — On small screens the header compacts, the control bar becomes one row with a More menu, banners shrink to single lines (never the recording banner) and the grid pages instead of shrinking tiles.For: Employee, Guest
Shared screen gets the whole stage — During a screen share the shared content fills the stage and everyone else moves to a side or bottom strip with a +N overflow tile that opens the People list.For: Employee
Maximum meeting length for timers — Every meeting carries a maximum length (240 minutes unless you change it in Settings or when creating the meeting; the Settings screen accepts 5 to 1,440 minutes, and a single meeting can be set anywhere from 1 to 1,800). It caps countdown timers and is shown in the room rules; it does not end the meeting by itself.BetaFor: Host
Moved into your breakout room automatically — When the host opens the rooms you are moved within a few seconds, with a short reconnect. A bar shows which room you are in and the time left, and Back to the main room appears when the host allows it. Join my breakout room brings you back in if you came out.Two or more peopleFor: Employee

Roles and host controls

Six rungs inside each room, checked on the server, so the person running the meeting can keep it orderly.

Six in-room roles — Guest, Viewer, Member, Presenter, Co-host and Host decide who can speak, share, poll, record, moderate and end. The room's rules can only take power away, never add it.For: Host, Co-host, Presenter
Mute one person — Mute someone's microphone from their tile or the People list. They can turn it back on themselves, so muting is not a gag.Two or more peopleFor: Co-host, Host
Turn off one person's camera — The same control for video from the tile menu.Two or more peopleFor: Co-host, Host
Ask someone to unmute — The person gets a banner with a Turn on microphone button. It is a request; nobody can be unmuted remotely.Two or more peopleFor: Co-host, Host
Mute everyone at once — Mute every participant except the host and co-hosts in one action.Two or more peopleFor: Co-host, Host
Stop someone's screen share — End another person's share from their tile menu when it is not what the meeting needs.Two or more peopleFor: Co-host, Host
Remove someone from the meeting — The person is disconnected and sees a named You were removed screen. A co-host cannot remove the host or anyone at or above their own rung.Two or more peopleFor: Co-host, Host
Promote or demote during the call — Make someone presenter or co-host; a co-host can raise people as far as presenter, and only the host can appoint co-hosts or hand over the host role. The change is remembered for next time.Two or more peopleFor: Co-host, Host
Lock the room — A locked room refuses newcomers with a message that the host has locked the meeting; people already in stay in.Two or more peopleFor: Co-host, Host
Raised-hand queue with waiting time — Anyone, including guests and viewers, can raise a hand. The queue shows the order and how long each person has waited, and a moderator can lower all hands at once.Two or more peopleFor: Employee, Guest, Co-host, Host
Reactions — Six emoji reactions appear briefly on the sender's tile. They are separate from the raised hand and can be switched off per room.For: Employee, Guest
Spotlight up to four people — Spotlight speakers for everyone so each stage follows them; people can still choose their own view if they prefer.Two or more peopleFor: Co-host, Host
Countdown timer for everyone — Set a countdown from presets or your own minutes with a label. Everyone sees it with a warning near the end.Two or more peopleFor: Presenter, Co-host, Host
Meeting agenda in the room — Add an agenda when you create the meeting, one item per line, and everyone sees it in the Info tab during the call. The assistant can change it later. It also seeds the Agenda section of the exported minutes.Two or more peopleFor: Presenter, Co-host, Host
Host-controlled noise cancellation — A host can switch noise cancellation on for a noisy participant. The person is told with a notice, and the filtering runs in their own browser.Two or more peopleFor: Co-host, Host
Allow one person to record — When the room records from a named list, add or remove people from the list on their tile.Two or more peopleFor: Co-host, Host
Moderation acts are logged — Mutes, removals, role changes, locks, admissions and recording starts go to the company audit trail and to the meeting's own event log, which the assistant can read back.For: Tenant admin, Meetings manager
Breakout rooms — Split a meeting into 2 to 50 small-group rooms. People are moved into their room by themselves and come back when the host closes the rooms or the timer ends. Breakout rooms are not recorded, and guests stay in the main room.Two or more peopleFor: Host, Co-host
Assign people by hand or at random — Pick a room for each person, or Main room to leave them out, or press Assign at random to spread the signed-in people waiting in the main room evenly. Hosts and co-hosts are never moved at random.Two or more peopleFor: Host, Co-host
Breakout timer with automatic return — Set a timer of 1 to 720 minutes, or none. Everyone sees the time left, and when it runs out they all return to the main room, even if the host locked the meeting or turned on the waiting room meanwhile.Two or more peopleFor: Host, Co-host, Employee
Message to every room — Send one message of up to 500 characters. Each room shows it as From the host, for example to say five minutes left or to hand out the task.Two or more peopleFor: Host, Co-host
Ask the host for help from a room — A participant presses Ask for help, with an optional note of up to 300 characters. The host sees who is asking and from which room, then goes to that room or marks it Answered.Two or more peopleFor: Employee, Host, Co-host
Visit any breakout room — The host or a co-host can join any room to listen or help and return to the main room in one click. The panel shows how many people are assigned to each room and how many are connected now.Two or more peopleFor: Host, Co-host

Waiting room and door control

Decide who walks straight in and who waits for a host to let them through.

Three waiting-room modes — Off (anyone with the link walks in), Guests wait (people with an account walk in) or Everyone waits until a host admits them.For: Employee, Meeting host
Waiting screen with your place in the queue — The person waiting sees Waiting to be let in, their place in the queue, whether a host is present and the role they will join as. A Check again button has a countdown.Two or more peopleFor: Employee, Guest
A waiting person cannot see or hear the meeting — Nothing from the call reaches someone in the queue, because their credential allows no viewing or listening until a host admits them.For: Guest
Knock alert for hosts — A banner says Someone is at the door with Open the waiting room, and a toast offers Admit even when the side panel is closed.Two or more peopleFor: Co-host, Host
Admit, deny or admit all — The Waiting room panel shows who is knocking and whether they are an outside guest, with Admit, Deny and Admit all. Admission does not make the person reconnect.Two or more peopleFor: Co-host, Host
Attendance counts from admission — A person's time in the meeting is counted from when they were admitted, not from when they knocked.For: Manager

Polls, chat and files

Ask the room a question and keep the conversation, with files, as a durable record.

Create a poll with presets — Write a question with two or more answers, using presets such as Yes/No/Abstain, Agree/Neutral/Disagree, Rating 1 to 5 or Ready/Needs time/Blocked. Pick one or pick any number, and save as a draft or open at once.Two or more peopleFor: Presenter, Co-host, Host
Open, close and share results — Opening starts the vote, closing stops it and sharing publishes the tally to everyone. Whoever opened the poll or the host controls this.Two or more peopleFor: Presenter, Co-host, Host
One vote each, changeable while open — Every signed-in participant gets one ballot, and voting again replaces the earlier answer. Guests cannot vote because they have no account to attribute a vote to.Two or more peopleFor: Employee
Anonymous polls with a three-voter floor — An anonymous poll shows no results until at least three people have voted, and that floor applies to the host too, so a small room cannot unmask a voter.For: Host, Employee
Who voted for what — On a named poll whose results are shared, a collapsed list shows the voters for each answer.For: Host, Employee
Poll results land on the calendar entry — For a meeting created for a calendar entry, the final tally of a closed poll is also written as a comment on that entry. Meetings scheduled from the Meetings screen are linked as well: the room is bound to its calendar entry right after the entry is created.BetaWorks with: Activities WorkspaceFor: Manager
Polling can be limited to presenters — A room can be set so that only presenters and above may run polls, or so members may run them too.For: Host
Chat that outlives the meeting — Messages are stored, so they are still there after the call and can be found again from Ask and search. Chat can be switched off per room or for the whole company.For: Employee
Share files in chat — Attach a file up to 25 MB from a list of accepted types; it appears as a chip on your message and anyone in the meeting can download it. Needs your company file storage to be set up.For: Employee
Guests can chat when the room allows it — Guests read and write chat from their link, marked as guests. They can type but not upload.For: Guest
Remove a message — Delete your own message, or as a moderator anyone's. It is marked removed rather than erased. For a meeting tied to a calendar entry, the mirrored copy there is blanked too.Works with: Activities WorkspaceFor: Employee, Co-host, Host
Chat mirrored to the calendar entry — For a meeting created for a calendar entry, each chat line also appears on that entry, so people who missed the call can read it where they already work. Meetings scheduled from the Meetings screen are linked as well: the room is bound to its calendar entry right after the entry is created.BetaWorks with: Activities WorkspaceFor: Manager

Recording and consent

Record with a clear rule about who may press the button, and prove everyone was asked.

Record the meeting — A Record button starts a recording and a red banner shows who started it and for how long. Pressing it twice never starts a second recording. The person who started it, a host or co-host, or a recording administrator can stop it.For: Manager, Project manager, HR manager, Meeting host, Tenant admin, Host
The room decides who may press record — Host only (the default), a named list, or any member. Viewers and guests can never record, whatever the list says.For: Host, Tenant admin
Named record list — A Who can record dialog lists the people allowed to start a recording in this room, with a per-person switch on their tile.For: Host, Co-host
Refusals name the reason — If you cannot record, the message says which rule stopped you: licence, permission, feature switch, meeting not live, private meeting, not in the room, or the room's record rule.For: Employee
Composite recording plus one audio file per speaker — You get one watchable recording of the meeting and, with transcription on, one audio file per speaker, which is what lets the transcript name people correctly.For: Manager
Choose the recording layout — The host picks grid, speaker or screen only for the recorded file, separate from what each viewer sees on screen.For: Host
Voice tracks catch up automatically — If a speaker's audio file could not start at first, a background check every minute starts whatever is missing, so a busy moment is much less likely to lose a voice for good.For: Manager
A long recording survives a media-server stop — If the media server stops a recording while people are still in the meeting (for example when it runs short of memory during screen sharing), the recording continues by itself within seconds as the next part, the per-speaker audio keeps running, and the meeting page lists Full meeting part 1 of 2, part 2 of 2. The interruption is written on the meeting's activity and raised as an alert for the operators. A recording someone stopped is never restarted.For: Manager, Employee
Spoken recording announcement — When recording starts everyone hears a spoken notice. By default the device reads it in the language of the screen; your administrator can instead choose one of five pre-recorded voice clips and preview them in Settings.For: Tenant admin, Employee
Two consent modes — Ask each person (the default) or Announce only. In Ask mode a person's own voice is captured only after they agree.For: Tenant admin
Asked the moment recording starts — If a recording starts while you are in the meeting, a dialog asks you to agree, stay listening only, or leave. It cannot be dismissed without answering, and your microphone stays down until you do.Two or more peopleFor: Employee, Guest
Declining switches off your capture — Choosing Stay, listen only switches your microphone and camera off and keeps them off for the recording. You stay in the meeting, your voice is left out of the transcript, and a refresh does not undo it.Two or more peopleFor: Employee, Guest
Consent kept as evidence — Each decision is stored with the mode, time, address and browser, including a later withdrawal. Hosts and administrators see each person's answer in the attendance list and a tally on the meeting page.For: Host, HR manager, Meetings manager, Tenant admin
Play and download with access checks — Recordings play in the browser through a short-lived link, and a separate Download button saves the file. Both check who may see that recording and both are logged, the download as the more serious act.For: Manager, Project manager, HR manager, Tenant admin, Employee
Delete a recording and its file — Deleting removes the file from storage first and only then marks it deleted; the transcript and confirmed minutes are kept. You can delete a recording you started or in a meeting you host, a recording administrator can delete any, a running recording must be stopped first and a legal hold blocks it.For: Manager, Project manager, HR manager, Meetings manager, Tenant admin
Your company storage holds the files — Recordings, speaker audio and chat files are kept in the storage bucket your administrator sets up under Settings, Document management, Storage. Without it, recordings cannot be played, transcribed or deleted and chat files cannot be shared.Works with: Document ManagementFor: Tenant admin
A versioned privacy notice at consent, in Arabic and English — Write the recording privacy notice once in English and once in Arabic. Each save is a new version and old versions stay readable. The consent prompt shows the current notice in the person's own language, and every consent records which version they answered, so the evidence shows what was shown.Two or more peopleFor: Tenant admin, Meet admin

Transcripts and speech-to-text

A written record of who said what, built from each person's own audio so speakers are exact, not guessed.

Transcript made from the recording — Transcription starts by itself when a recording finishes (Settings can switch it to manual), or on demand with a Transcribe button for people allowed to spend the speech-to-text budget.For: Manager, Project manager, HR manager, Meeting host, Tenant admin
Speakers named from their own audio — Each person is transcribed from their own isolated audio file, so the transcript names who spoke from the recording itself instead of guessing from voices. People sharing one microphone in a room appear as one speaker.For: Manager
Arabic and English, including mixed meetings — The speech-to-text service your company configures handles Arabic, English and mixed speech, with an optional expected-language hint. Minutes follow the language the meeting was actually held in.For: Manager, Tenant admin
Choose and test your speech-to-text service — Under Settings, AI, Speech to text, pick the transcription service (Munsit, Groq or OpenRouter), its model, the Global or United Arab Emirates region where the service offers one, the spoken language and words to listen for. Run a test on a sample or your own recording before relying on it.For: Tenant admin
Long meetings cut into parts — A speaker's audio is never sent whole. Silence is skipped and speech is packed into parts the provider can handle, so an 80-minute meeting is a few requests that finish reliably.For: Manager
Live progress and targeted re-run — While transcription runs you see progress per speaker. If some parts fail, the page names the speaker and time range, and Re-run only pays for what is missing.For: Manager
Second opinion from a second engine — A company can have two speech engines transcribe every meeting and let an AI choose between their wordings only where they disagree. It cannot write a third version, and every changed line shows both candidates.Optional — switch it on in SettingsFor: Tenant admin, Manager
Accuracy report on the transcript — When two engines ran, the page shows how much they agreed on, how many differences were resolved or left open and how often the second engine was right.Optional — switch it on in SettingsFor: Manager
Silence does not become invented text — Known speech-model filler on dead air and repeated decoder loops are filtered out. If a whole track was silence, the page says so instead of showing a made-up line or a bare failure.For: Manager
Names and terms the engine listens for — The engine is told the attendees' names, words read off shared screens and terms from linked meetings. A collapsible note shows the exact list, and says so honestly when the chosen model cannot use it.For: Manager
Click a line to jump to that moment — The transcript shows who said what and when, and clicking a line seeks the recording to that point.For: Employee, Manager
Correct or remove transcript lines — Edit a line in place or delete it. Edits are stamped (edited) and the audit trail keeps the before and after text, so a correction is never a silent rewrite. A draft of the minutes made earlier is then flagged as out of date; confirmed minutes are left alone.For: Manager, Project manager, HR manager, Meeting host, Tenant admin
Export subtitles and text — Download the transcript as text, VTT or SRT subtitle files, or JSON. Each download is logged, because it is a bulk disclosure of what people said.For: Manager, Project manager, HR manager, Meeting host, Tenant admin
Search across what was said — Ask and search finds a phrase across transcripts, chat and minutes, and narrows by source, person, room or date. Transcripts are searched across every meeting you can open; chat and minutes are searched across your most recent meetings (10 at first, up to 50). Employees search only their own meetings.For: Employee, Manager
Decliners are left out of the transcript — People who declined recording consent have no per-speaker audio, so none of their words appear in the transcript or the minutes.For: Employee
Live captions in Arabic or English — Once an administrator turns on Live captions (Settings, Features, Meetings) and a speech-to-text service is set up, anyone in the call can press Captions: what they say appears under the video a few seconds later, and each viewer picks Original, Arabic or English. Captions are not saved, and a person who declined consent, or has not agreed in a meeting that asks for consent, is not captioned.Optional — switch it on in SettingsTwo or more peopleFor: Employee, Manager
Guest names, positions and companies from the conversation — After transcription, the AI reads what a guest actually said and fills a clean name, job title and company, only when a quotable line supports it. A human annotation always wins. Needs the company AI provider.For: Manager

AI summary and minutes of meeting

Draft, review and confirm minutes with owners and dates, and turn them into real work.

One-click AI summary — Generate a recap paragraph and key points in the language the meeting was held in. A confirmed document is never replaced. Needs the company AI provider.Works with: AI CopilotFor: Manager, Project manager, HR manager, Meeting host, Tenant admin
Summary in the language the speakers used, or the one you choose — The summary and minutes are written in the language spoken most, measured by speaking time, and the meeting page shows each language's share. Choose Arabic, English or both (Arabic, then English) for one meeting, or set the company default; a new language replaces only the summary. Arabic summaries are written as Arabic sentences, keeping only names and codes in English.Works with: AI CopilotFor: Manager, Project manager, HR manager, Meeting host, Tenant admin
Five writing modes with editable wording — Choose Brief, Standard, Detailed, In depth or Structured for the summary and the minutes, edit the wording as a form, and save your version as the company default. A one-off prompt can be typed without saving.For: Manager, Project manager, HR manager, Meeting host, Tenant admin
Draft full minutes — The AI drafts a summary, chapters, decisions, open questions and action items with real names, clearly marked as a draft with the model named.Works with: AI CopilotFor: Manager, Project manager, HR manager, Meeting host, Tenant admin
Review and confirm before anything happens — Edit the summary, retitle items, pick owners from a name list and set due dates. Nothing is committed until a person presses Confirm, and confirming is final: confirmed minutes cannot be confirmed again or re-drafted.Two or more peopleFor: Manager, Project manager, HR manager, Meeting host, Tenant admin
Action items become real to-dos — On confirmation each item with an owner becomes a to-do in that person's activities with its due date, and the page says how many items did. Items with no owner, such as a guest's, stay in the minutes only.Works with: Activities WorkspaceTwo or more peopleFor: Manager, Employee
Owners and dates are checked — An owner who is not an active user, or a date that is not a date, is rejected with a message naming the item, because an item assigned to nobody is an item nobody does.For: Manager
Confirmed minutes are locked — Once a person has confirmed the minutes, drafting them again is refused so signed-off text is never overwritten. Before confirmation, each new draft is kept and the transcript changes are flagged.For: Manager
Stale-draft warnings — The page warns when the transcript changed after the draft was written and when the two speech engines disagreed on passages that were never resolved, so you know how hard to look before confirming.For: Manager
Job titles and departments make owners smarter — When the company also uses HR and the employee is linked to their login, each attendee's job title and department go into the AI's reading, so action items are assigned to plausible owners, and the Word and PDF attendee table shows the position.Works with: HR ManagementFor: Manager
Minutes template editor — Design the minutes document as an ordered list of sections in English, Arabic or both under Settings, Meeting minutes templates. The AI fills the template, and the Word and PDF exports render it under the company letterhead.For: Tenant admin, HR manager, Meetings manager
Branded Word and PDF minutes — Export a formal Minutes of Meeting with the company logo, header and footer, agenda, decisions, action items, open questions and an attendee table. Right-to-left layout is used for Arabic.For: Employee, Manager, HR manager, Tenant admin
Screen moments read from shared screens — The picture of the recording is scanned for slides, documents or dashboards held on screen, read by the company's vision model, and used as evidence for the summary and minutes. A person can hide any moment. Needs the company AI provider.Works with: AI CopilotFor: Manager, Project manager, HR manager, Meeting host, Tenant admin
Linked meetings and follow-up of open items — Link a meeting to an earlier one and its minutes, transcript and screen moments inform the new summary. The minutes gain a section saying whether each open item was resolved, in progress, still open or not discussed.For: Manager, Project manager, HR manager, Meeting host, Tenant admin
Minutes ready notifications — The person who started a recording is told in the app when it is ready, the person who asked for the transcript when it is ready, and the person who confirmed the minutes how many action items were assigned.Works with: Notification CentreFor: Manager
Minutes survive deleted media — A company can keep human-confirmed minutes after the retention job destroys the recording. The transcript and the unreviewed AI draft go with the media.For: Tenant admin, HR manager
Action items become tasks on a project board — Choose a project in Settings → Meetings and every action item with an owner, once the minutes are confirmed, also becomes a task on that project's board with the owner, the due date and a link back to the meeting. It is created once per item, and a line under the minutes says where the items went.Works with: Project ManagementTwo or more peopleFor: Manager, HR manager, Tenant admin

After the meeting, library and sharing

One page per meeting with everything that happened, plus a library that keeps it organised.

One page per meeting — Recordings, attendance, transcript, summary, minutes and screen moments sit together with chips for recorded, minutes confirmed or draft, locked and guests. A room used many times opens with a picker for each session.For: Employee, Manager
Attendance with names and time in the meeting — See who joined and left, how long they stayed, whether they were a guest and, for hosts and administrators, their consent answer. Names are shown, never raw identifiers.For: Employee, Manager
Talk balance, questions and interruptions — A per-meeting panel shows each person's share of speaking time, questions asked, interruptions and an engagement score, computed from the transcript.For: Manager
Highlight a moment — Mark any transcript line as a highlight so the important moment is findable later.For: Employee, Manager
Share the recap outside the company — Mint a link to the summary, decisions, action items and optionally the transcript. It expires in 7, 30 or 90 days, can cap the number of views and can be revoked. The recording is never reachable through it.Two or more peopleFor: Manager, Project manager, HR manager, Tenant admin, Meeting host
Public recap page — The recipient opens a clean page with title, duration, attendee names, summary, decisions, action items with owner names and, if included, a searchable transcript, with no sign-in.For: Guest
Meeting library with folders — Browse your ended meetings sorted by recent, oldest, title, longest or most people, and organise them into your own folders. Each card shows recording, transcript and minutes chips.For: Employee, Manager
My meetings, always pinned — A pinned My meetings view filters on the server to meetings you created, hosted, were rostered on or attended, so an administrator can carve out their own from everyone's.For: Employee, Tenant admin
Archive, restore and delete meetings — Move a finished meeting to the Archived tab or bring it back. Managers and administrators can also delete one. Rooms are removed softly so audit history stays intact.For: Employee, Manager, HR manager, Meetings manager, Tenant admin
Guest link from the meeting page — Create and copy a guest link for a room without going back to the hub.For: HR specialist, Manager, Project manager, HR manager, Meeting host, Tenant admin
Meetings you can open are scoped to you — Employees see and join only meetings they created, host, were invited to or attended, so add colleagues as invitees before they try the link. Only a tenant admin sees every meeting, and a meeting you cannot see answers not found, so ids cannot be probed.For: Employee, Tenant admin

People and participation analytics

See how people take part across meetings, from data the platform already holds.

Participation across meetings — A table of attendance, speaking share, questions asked, interruptions and tone mix per person over a date range, for staff and guests.For: HR manager, Meetings manager, Tenant admin
Drill into one person's meetings — Open a person to see every meeting they attended with their share of the talking in each.For: HR manager, Meetings manager, Tenant admin
Honest tone and risk indicators — Tone appears only where the speech provider reported it, and coverage says how much speech was toned. Risk flags are calculated when you look, labelled as heuristics, and never stored.For: HR manager, Meetings manager
Known guests recognised again — Returning outside guests are remembered so reports show one person, with a verified name, position and company that a manager can correct.For: Manager, HR manager, Meetings manager, Tenant admin
Annotate a participant — Add or fix a participant's name, position and company; your edit wins over anything the AI inferred.For: Manager, Project manager, HR manager, Tenant admin, Meeting host
Connection quality history per person — Participants' browsers report their own connection samples during the call. Hosts and administrators can have the assistant read a meeting's quality timeline, which helps explain who could not be heard. There is no screen for it yet.BetaFor: Host, Co-host, Tenant admin

Retention, legal hold and privacy

Meetings capture faces and voices, so the module gives you the controls a regulated company is asked about. Holds, sharing and the access log sit on each meeting's page; the company-wide registers are under Meetings, Compliance.

Automatic deletion when retention runs out — A nightly job destroys recordings older than the company's retention period (default 180 days, never below 7 days or above 7 years) and the transcript made from them. It records a file as destroyed only once the file is really gone.For: Tenant admin, HR manager
Legal hold on a meeting or one recording — A hold stops the retention job and manual delete until released, and the permission to place holds cannot delete through one. Place and release it in the Holds and sharing panel on the meeting page, or from Meetings, Compliance for any meeting in the register, even one you were not in; your company can require that a second person releases a hold.BetaFor: HR manager, Meetings manager, Tenant admin
Who may watch a recording — Set a recording to participants only, a named list, everyone in the company or anyone with a link. Grants can be given to a person or role, optionally expiring. Set it on the meeting page; role grants are available through the assistant.BetaFor: Host, HR manager, Meetings manager, Tenant admin
Expiring share links for recordings — Create a recording link with an expiry and a view limit, list every link and revoke any. Every link in the company is listed on Meetings, Compliance, where an open one can be revoked. If the recording was more private, creating the link says it widened access. The recipient opens the link in a browser, with no account, and watches it on a viewing page that says how many of its views are used.BetaTwo or more peopleFor: Host, HR manager, Meetings manager, Tenant admin
Who looked at it — An access log per recording and per meeting records who played it, downloaded it, exported the transcript or opened a link, and is shown on the meeting page.BetaFor: Host, HR manager, Meetings manager, Tenant admin
Privacy request export for one person — Export everything the module holds about one person for a data-subject request: on Meetings, Compliance, Privacy request, pick the person and download one file. Each consent answer in it names the privacy-notice version the person was shown, and the file carries the English and Arabic words of each of those versions. The audit trail records the shape of the export, never its contents.BetaFor: HR manager, Meetings manager, Tenant admin
Consent register on screen — Meetings, Compliance lists every recording-consent answer in the company: who, which meeting, agreed or declined, when and from which address, which version of the privacy notice they were shown, with the answer in force marked. Open a version to read its exact words, list the answers given on an older notice, search, filter and export. Each meeting's page lists the same answers for that meeting.BetaFor: HR manager, Meetings manager, Tenant admin
Audit trail on sensitive acts — Recording, playback, download, delete, transcript export, role changes and shares each write an audit row; deletion and termination records are kept permanently.Works with: Security, Access & ComplianceFor: Tenant admin, HR manager
Transcript and minutes content stay out of the change history — The record-change history deliberately excludes verbatim speech and AI drafts, so a history view cannot become a back door to what people said.For: Tenant admin

Settings, roles and permissions

Tenant admins decide the policy once; every new room copies it.

One settings page for meeting policy — Settings, then Meetings, holds consent mode, retention, the default recording rule, automatic or manual transcription and minutes, language hint, announcement voice, meeting length, how long an unused meeting waits before it ends, and screen-moment mode. A room copies these at creation, so changes apply to the next meeting.For: Tenant admin, HR manager, Meetings manager
Twelve switches for what people can use — Turn meetings, recording, transcription, AI minutes, guest links, waiting room, host controls, chat, polls, screen moments, linked meetings and ending unused meetings automatically on or off for the whole company. The platform operator can also switch each one off, and the page says so.For: Tenant admin, HR manager, Meetings manager
Platform switch is honest — If the platform has switched a feature off, the settings page says Saved, but still off instead of pretending the toggle worked.For: Tenant admin
Dedicated Meeting host and Meetings manager roles — Two ready-made roles for people who run meetings: a host who creates, moderates, records and handles minutes for their own meetings, and a manager who adds recording governance, people analytics, statistics and meeting settings. Neither can open meetings they were not part of.For: Tenant admin
More than thirty permissions, checked server-side — Each action is gated by its own permission, such as start recording, edit transcript, share recap, scan screens or link meetings. The screen only mirrors what the server will accept.For: Tenant admin
Permission plus in-room role — Holding a permission such as moderate is a licence to act, not a right to act in every room: the server also checks your role in that particular meeting.For: Tenant admin
Out-of-the-box role grants — Employees can create and attend meetings, chat, vote and read minutes; managers and project managers add recording, transcripts, minutes, guest invitations, recap sharing and screen scans; HR managers also hold recording governance, people analytics and meeting settings; only the tenant admin can open every meeting.For: Tenant admin
Minutes template and writing-mode settings — The minutes document shape lives under Settings, Meeting minutes templates; writing-mode wording is edited on the meeting page where a draft is being read.For: Tenant admin, Meetings manager
Breakout rooms switch — Turn breakout rooms on or off for the company at Settings, Features, Meetings, Meeting breakout rooms. It is on by default and the platform can switch it off for everyone. Running them needs a permission that every role able to host a meeting holds, plus being the host or a co-host of that meeting.For: Tenant admin, Meetings manager

AI assistant and automation

Everything in the module can be driven by the Copilot assistant or any connected AI client, with the same permissions as the screen.

More than 100 meeting actions for the assistant — Ask the Copilot to create or end meetings, moderate, run polls, read chat, admit people, start recording, draft minutes, link meetings, scan screens, place holds and more. Each action needs the same permission as its screen equivalent.Works with: AI CopilotFor: Employee, Manager
Governance actions through the assistant — Every governance action on the screens can also be asked of the assistant: legal holds, who may watch, grants including role grants, share links, the access logs, the consent register and the privacy export.BetaWorks with: AI CopilotFor: HR manager, Tenant admin
Changing a room's rules after creation — A host can change lobby mode, chat, polls, sharing and length for an existing room by asking the assistant.Works with: AI CopilotFor: Host
Tool list for other AI clients — The same actions are offered to any AI client the company connects, so an agent can schedule, brief and follow up meetings on a user's behalf.Works with: AI CopilotFor: Tenant admin
Attendance follows who was really there — Joins and leaves are taken from the media server's own reports and repaired if one is missed, so attendance and consent state follow who was in the meeting.For: Manager
Assistant can run breakout rooms — The in-app assistant and connected AI tools can show the rooms, create and rename them, assign people, assign at random, open them, send a message, answer help requests, join a room and bring everyone back, within the permissions of the person asking.For: Host

Arabic, mobile and accessibility

Built for Gulf teams that work in Arabic, on phones, and across languages.

Arabic screens throughout — The hub, call, settings and recap pages ship Arabic wording alongside English, and layouts mirror for right-to-left reading.For: Employee, Guest
Arabic minutes and branded Arabic documents — Minutes are written in the language the meeting was held in, and the Word or PDF export can switch to a fully right-to-left document for Arabic-first companies.For: Manager, Tenant admin
Works on a phone browser — The call, waiting screen, guest page and recap page adapt to narrow screens without an app install.For: Employee, Guest
Keyboard operation and labelled controls — Every control in the call bar has an accessible name, shortcuts run on physical keys, and focus rings are explicit. No formal accessibility audit has been carried out yet.For: Employee
Spoken announcements in the caller's language — The recording notice is spoken by the device in the language of the screen, so Arabic speakers hear it in Arabic when their device has an Arabic voice.For: Employee, Guest

Learn it in the app

A guided tour inside Meetings teaches the work by having you do it.

Hands-on guided tour — 5 short chapters (Start or schedule a meeting; See what is coming up; Revisit a past meeting; Find what was said; Participation and privacy) that start by themselves the first time you open Meetings. Each step waits for you to really do it, such as opening a list or saving a first record, and any chapter can be paused, resumed or replayed from the last row of the Meetings menu or from Tours in the account menu.For: Employee, Manager, HR manager, Tenant admin, Host, Co-host

Works with other modules

A scheduled meeting is a calendar entry with a join linkScheduling a meeting creates a video-call entry in Activities with the invitees and a reminder 15 minutes before, and the invitation carries Accept and Decline links. The Upcoming list in Meetings reads those entries back.Shared recordActivities Workspace Chat and poll results are kept on the meeting's calendar entryFor a meeting created for a calendar entry, each in-meeting chat line and each closed poll's tally is copied as a comment onto that entry; a removed chat line is blanked there too.AutomaticActivities Workspace Confirmed minutes become to-dos for the named ownersEvery action item with an owner in confirmed minutes becomes a to-do for that person with the due date, linked to the meeting. A message delivered twice never makes a second to-do.AutomaticActivities Workspace Copilot runs meetings on your behalfThe Copilot reads meetings, chat, transcripts and minutes and, after you confirm, creates, moderates, records, drafts minutes and manages governance through the same permissions as the screens.On requestAI Copilot A chat call grows into a full meetingOpen as meeting turns a group call from Team Chat into a Meetings room with the same people, posts the room as a card in the conversation and ends the call as moved.LinkTeam Chat & Calls A meeting can be shared in a conversation as a cardPasting a meeting link, or using Share a record, in a Team Chat conversation posts a card showing the meeting's title. Each colleague who opens it is checked against their own access to the meeting.LinkTeam Chat & Calls Recordings and meeting files live in your company storageThe storage bucket configured under Document management settings holds meeting recordings, speaker audio and chat attachments. Without it, recordings cannot be played, transcribed or deleted and chat files cannot be shared.Shared recordDocument Management Job titles and departments sharpen the minutesWhen the company also runs HR, each attendee's job title and department are read into the AI prompt that drafts the summary and minutes, and into the attendee table of the Word and PDF minutes.Shared recordHR Management Meetings feed the Meetings and events reportMeetings held, time spent in meetings by month and who sat in them, by role and by recording consent answer, are read by a ready-made report in Insights.Shared recordInsights — Business Intelligence & Apps People are told when recordings, transcripts and minutes are readyRecording ready, transcript ready and minutes confirmed reach the person who started, requested or confirmed them as in-app notifications; guest invitations go out as e-mail to outside addresses.AutomaticNotification Centre Meeting action items become project tasksWhen minutes are confirmed, each action item with an owner becomes a task in the project chosen at confirmation (or the workspace's default meeting project), once, in the first column of its board.AutomaticProject Management One confirmation gives each owner a to-do and a project taskA confirmed action item can also open a task on a project's board.AutomaticProject Management Copilot works your meetingsCopilot reads minutes, transcripts and moderation tools and acts after confirmation.On requestAI Copilot

Done by more than one person

A scheduled meeting reaches the invitees with the right powersOrganiserInviteeInvited co-host An outside guest waits at the door and the host lets them inHostGuest Recording starts and everyone is asked for consentHostParticipantGuest A co-host quiets a disruptive participantCo-hostParticipant Questions are taken in order from the raised-hand queueParticipantHost A presenter runs a poll and the room votesPresenterParticipant Minutes are drafted, reviewed and turned into assigned workMeetings managerAction owner A manager corrects the transcript and shares the recap outsideManagerOutside recipient A legal hold stops a recording being deletedHR managerManager who started the recording The host hands the meeting over and a co-host ends itHostCo-host A chat call is moved into a meetingCallerColleague A timed agenda keeps the meeting on trackHostPresenterParticipant The host splits the meeting into breakout rooms and brings everyone backHostParticipant

What each role gets

Employee — Starts a meeting in one click or schedules one with invitees, and as host of their own meetings admits people from the waiting room, runs polls, mutes a disruptive participant and removes an abusive chat line. In the meetings they join they speak, share their camera (and their screen when the room allows it), chat and attach files up to 25 MB, raise a hand, react and vote, and they only ever see meetings they created, host, were invited to or attended. Afterwards they read the attendance and the confirmed minutes, export them as a branded Word or PDF document, and an action item confirmed in their name lands in their activities as a to-do. Recording, transcripts, drafting minutes, inviting outside guests and sharing a recap link sit with managers by default.
Manager — Runs the meetings that need a record: starts or schedules them with invitees, invites outside guests by link or e-mail, and hosts with a waiting room, moderation, polls, a timer and an agenda. Starts the recording, at which point, in the default mode, everyone is asked for consent and anyone who declines is left out of the capture; then plays, downloads or deletes it, requests and corrects the transcript, and searches what was said across their meetings. Generates an AI summary and draft minutes, confirms them so every named action item becomes a to-do for its owner, links a meeting to an earlier one so open points are followed up, and shares a recap link that never includes the recording. Sees only their own meetings, not the whole company's, and reads the meeting policy without changing it; recording, transcripts and minutes need the company's storage, speech-to-text service and AI provider set up first.

Frequently asked questions

Can we run company video meetings in the Gulf without Zoom or Microsoft Teams?

It covers the everyday needs: calls, screen sharing, a waiting room, polls, chat with files, recording and AI minutes, on a media server that runs inside your platform. Recording files go to your company's own storage bucket, which your administrator sets up under Document management storage settings. It has live captions, a few seconds behind the speaker, in the original language, Arabic or English, and hosts can split a meeting into breakout rooms. It does not yet have a whiteboard.

Does it transcribe Arabic meetings and write minutes in Arabic?

Yes. Transcription runs through the speech-to-text service your company configures, with an optional expected-language hint, and minutes are written in the language the meeting was held in. Minutes can be exported as a Word or PDF document with your letterhead, in right-to-left layout for Arabic. Accuracy depends on the service and the audio, so a person reviews the draft and can correct any transcript line before confirming.

Can people outside our company join without creating an account?

Yes. Create a guest link, or invite guests by e-mail, and they join from a browser with just a name. The link expires (48 hours by default, up to 30 days) and a locked room refuses it. Guests can speak, chat and raise a hand, but cannot vote, share, record or see recordings. A single link cannot be revoked on its own yet; locking or ending the room cuts it off.

How does it handle recording consent under UAE and Saudi privacy rules?

By default every participant, staff or guest, is asked when recording starts, and can stay in the meeting listening only. A decline switches their microphone and camera off and keeps their voice out of the transcript. Each answer is stored as evidence with time and browser. You can instead choose Announce only. This supports your own compliance work; it does not replace legal advice.

How long are recordings kept, and can we stop them being deleted during a dispute?

The default is 180 days, and a nightly job removes older recordings together with their transcripts, never earlier than 7 days or later than 7 years. Confirmed minutes can be kept after the media goes. A legal hold on a meeting or recording blocks both the job and manual delete. Holds, who may watch and share links are set on the meeting page, and your company can require a second person to release a hold; the consent register, every share link and the privacy export are on the Meetings Compliance screen.

Do action items from a meeting turn into to-dos automatically?

After a person reviews and confirms the AI minutes, every action item with an owner becomes a to-do for that person. Nothing is created from an unreviewed draft, and confirming is final, so a to-do is never created twice. Items with no owner, such as a guest's, stay in the minutes.

Is there live captioning, breakout rooms or a whiteboard?

Live captions, yes: when your administrator turns on Live captions (Settings, Features, Meetings) and a speech-to-text service is set up, each person can switch on Captions in the call and pick the original language, Arabic or English. They run a few seconds behind the speaker, because each few seconds of speech is transcribed as one piece, they are not stored, and nobody's speech is captioned against their consent. Breakout rooms, yes: the host splits a meeting into 2 to 50 rooms, assigns people by hand or at random, sets a timer, sends a message to every room and brings everyone back. They are not recorded, and guests stay in the main room. A whiteboard, shared notes, background blur and picture-in-picture are not part of the product today. After the meeting you get a transcript, summary and minutes, plus search across what was said.

Who can see recordings and transcripts in our company?

Employees see and join only meetings they created, host, were invited to or attended. Managers and project managers can watch recordings, read transcripts and draft minutes for meetings they can open. Only the tenant admin sees every meeting. Every play, download and transcript export is logged.

What must be set up before recordings and transcripts work?

Three things, all by your administrator: file storage (Settings, Document management, Storage) for the recordings, a speech-to-text service (Settings, AI, Speech to text) for transcripts, and an AI provider for summaries, minutes and screen reading. Without them the call itself still works, but recordings, transcripts and minutes report what is missing.

Part of one platform

Meetings & Video is one of 59 apps (36 business apps and 23 ISO standards) that share the same sign-in, the same people, the same customers and the same AI copilot. See all apps or how Tarleaks ERP compares with Odoo, ERPNext and Zoho.