The month is closed and locked
Who is involved
| Role | What they do |
|---|---|
| Accountant | Clears what blocks the close. |
| Finance controller | Closes the period and reopens it if a correction is needed. |
| Tenant administrator | Sets the lock date for everyone. |
| Auditor | Is told if a closed period is reopened. |
Step by step
- Accountant
Opens the period's checklist and works the failing items: drafts, bank lines, due recurring entries.
What they see:Each item with a count and a link to fix it.
- Finance controller
Ticks manual items such as accruals booked and presses Close once the period is ready.
What they see:Closing is refused with the draft count if drafts remain.
- Tenant administrator
Sets Lock date for all users to the period end in Settings, Finance.
What they see:Postings dated inside the month are refused, naming the lock.
- Finance controller
Reopens the period if a correction is truly needed.
What they see:The period is open again; this needs the reopen permission, which the controller holds.
- Auditor
Reads the alert and the period history.
What they see:Who reopened it, and when.
Who is told what
Closing alerts the finance controller and accountants in the app. Reopening alerts them and the auditor by e-mail and in the app.