Registering an asset and putting it on the books
Who is involved
| Role | What they do |
|---|---|
| Asset manager | Registers the asset with cost, purchase date and supplier. |
| Accountant | Capitalises it and follows its depreciation. |
Step by step
- Asset manager
Registers the asset with its cost, purchase date and supplier.
What they see:The asset shows Not on the fixed-asset register, unless its value is at or above the threshold, in which case Accounting is asked automatically.
- Accountant
Opens the asset and reads the Accounting card, which says whether Capitalise is offered and why.
What they see:Cost, book value and a sentence such as set the asset's value first if it is missing.
- Accountant
Presses Capitalise, confirms cost and service date and sends it.
What they see:A message says it was sent to Accounting.
- Accountant
Opens the fixed asset from the timeline link.
What they see:A fixed asset linked to this register entry. If Accounting has no asset category yet, nothing is created until one exists.
- Asset manager
Returns to the asset after depreciation has run.
What they see:Book value, depreciated percentage and as-of date posted by Accounting.
Who is told what
No bell notification; the asset page and timeline show the change.