An employee asks for a copy of their personal data
Who is involved
| Role | What they do |
|---|---|
| Employee | Makes the request. |
| HR manager | Logs it and answers within the window. |
| Tenant admin | Watches the queue for overdue requests. |
Step by step
- Employee
Asks HR for a copy of the data held about them.
What they see:HR receives the request.
- HR manager
Opens the Privacy and compliance page and logs an access request for that person.
What they see:The request appears with a due date 30 days away by default.
- HR manager
Asks the AI Copilot for the person's data trail.
What they see:Every audit entry touching their data is listed.
- HR manager
Prepares the export and asks the Copilot to mark the request fulfilled.
What they see:It closes and the change is recorded.
- Tenant admin
Looks at the open and overdue counts on the Privacy and compliance page.
What they see:None is overdue.
Who is told what
No automatic reminder is sent as the due date nears; the compliance page counts overdue requests. Closing a request needs the AI Copilot or the programming interface (API), as the page has no button for it yet.