A circular is published and its audience finds it
Who is involved
| Role | What they do |
|---|---|
| Records manager | Drafts the circular, names the audience and publishes it. |
| Employee | Finds the circular in their register and reads it. |
Step by step
- Records manager
Creates a circular and chooses a department as the audience scope.
What they see:A CIR reference number and a draft circular. The starter circular type is Public, so ordinary staff can open it.
- Records manager
Adds the department to the audience list and publishes.
What they see:The circular is Published. Publishing is refused while a named audience is empty.
- Employee
Opens the register or searches for the circular.
What they see:The circular is listed because the employee belongs to the department in its audience; people outside the audience do not see it.
- Records manager
Opens the circular again.
What they see:The audience list, with who it was addressed to.
Who is told what
Audience members are not sent an alert; they find the circular in their register.