A person shares a diagram with a colleague, who opens it and saves a change
Who is involved
| Role | What they do |
|---|---|
| Employee | Saves a diagram and shares it with a named colleague. |
| Manager | Finds it under Shared with me, opens it and, when allowed, saves a change. |
Step by step
- Employee
Saves a diagram, then clicks Share with people on it in Saved diagrams, picks the colleague by name and chooses Can view.
What they see:"Mona can now open this diagram." The colleague is listed under Shared with, with Can view.
- Manager
Opens Saved diagrams → Shared with me.
What they see:The diagram, who made it, and "Can view". It opens and exports, but there is no Rename, Share or Delete.
- Employee
Changes the colleague to Can edit.
What they see:"Mona can now open and edit this diagram."
- Manager
Opens the diagram, changes it on the canvas and clicks Save.
What they see:The change is saved to the same diagram, and the person who shared it sees it the next time they open it.
- Employee
Clicks the bin beside the colleague's name.
What they see:"Mona can no longer open this diagram." It leaves the colleague's Shared with me list.
Who is told what
No message is sent. The colleague sees the diagram the next time their Shared with me list loads.