A file is shared with a colleague
Who is involved
| Role | What they do |
|---|---|
| Documents user | Owns the file in their own drive and decides who may open it. |
| Colleague | Receives access and uses the file. |
Step by step
- Documents user
Opens the file, goes to the Sharing tab, picks the colleague from the list and chooses a level such as Download.
What they see:The colleague appears under Who has access with the level.
- Colleague
Opens Shared with me.
What they see:The file is listed there.
- Colleague
Opens the file and downloads it.
What they see:It opens, and Download works because the level allows it.
- Documents user
Looks at the Activity tab.
What they see:The grant, the colleague's open and how long they read are shown by name.
- Documents user
Removes the colleague's access.
What they see:The file disappears from the colleague's Shared with me.
Who is told what
Sharing does not send an alert today, so tell the colleague or let them find the file under Shared with me.