An expiring visa is renewed
Who is involved
| Role | What they do |
|---|---|
| HR specialist | Renews the document. |
| Manager | Is warned about their team member. |
Step by step
- System
Checks every tracked visa, Iqama, work permit and labour card each night against its reminder days.
What they see:Documents on a reminder day are flagged.
- Manager
Receives an alert that a team member's visa expires in 30 days.
What they see:The employee's name and expiry date.
- HR specialist
Receives the same alert, opens the tracker and records the renewal.
What they see:The new dates replace the expiry and the old record stays.
- HR manager
Reviews the expiry dashboard.
What they see:Fewer documents in the 30-day window.
Who is told what
The employee's manager and HR are alerted at each reminder day, 90, 60, 30, 15 and 7 days by default.