A scheduled meeting reaches the invitees with the right powers
Who is involved
| Role | What they do |
|---|---|
| Organiser | Schedules the meeting, chooses invitees and their roles. |
| Invitee | Accepts the invitation and joins from the calendar entry. |
| Invited co-host | Is given the Co-host role by the organiser and helps run the room. |
Step by step
- Organiser
Opens Meetings, presses Schedule, sets the time and length, adds invitees with a role each (one as Co-host) and chooses the waiting room and record rules.
What they see:The room is created and a calendar entry with the join link is written.
- Invitee
Opens the invitation and accepts.
What they see:The response is recorded for the organiser.
- Organiser
Opens the meetings hub before the start time.
What they see:The meeting appears under Upcoming.
- Invitee
Presses the link on the calendar entry at the start time.
What they see:The pre-join camera and microphone check appears.
- Invited co-host
Joins the same room.
What they see:They carry the co-host badge and the moderation tools.
- Organiser
Admits anyone waiting at the door.
What they see:Everyone is in the same call.
Who is told what
Invitees receive the calendar invitation with Accept and Decline links and a reminder 15 minutes before the start. The hub shows a waiting count for the host, and a banner appears in the call.
Related
- Meetings & Video
- Activities Workspace
- A timed agenda keeps the meeting on track
- An outside guest waits at the door and the host lets them in
- Minutes are drafted, reviewed and turned into assigned work
- Get minutes and summaries and run meetings by conversation
- Job titles and departments sharpen the minutes
- Team workflows