Auditor — Finance guide
Read everything. Change nothing. Prove both.
Reads everything and changes nothing. Every write in the module refuses this role by design.
What you will be able to do
- Open every statutory report without asking anyone to run it
- Follow any number back to the entry behind it
- Read customers, suppliers and bank statements
- See for yourself that this sign-in cannot alter a thing
What this role can and cannot do
| Can | Cannot |
|---|---|
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8 steps, each one carried out in the product on .
Open every report yourself #
Where Finance » Reports
- Open Finance, then Reports.
- Move through the tabs: Trial Balance, Profit & Loss, Balance Sheet.
- Set the date or period on each.
You should see Trial balance, profit and loss, and balance sheet all open without you asking anyone to prepare them.
Follow a number back to its evidence #
Where Finance » Journal entries
- Open Journal entries.
- Click any row to open the entry.
- Follow the source shown on the entry back to the bill, invoice or payroll run behind it.
You should see You can walk from a report figure to the entry, then to the customer, supplier or bank statement behind it.
See that you cannot change anything #
Where Finance » Journal entries
- Open Journal entries.
- Look at the top right of the page.
You should see There isn't one — and the same refusal happens underneath, so nothing can be written under your name.
Nothing can be archived either #
Where Finance » Customers & vendors
- Open Customers & vendors.
- Tick a row.
- Read the bar.
You should see It offers you nothing. You cannot remove the evidence you are reviewing.
Read one partner, everything #
Where Finance » Partners » a partner
- Open a partner.
You should see Balance, ageing, open orders and POs, cheques, credit standing, term, custom fields, the last events.
Read the journal audit #
Where Finance » Reports » Journal audit
- Open Reports and click Journal audit.
- Set the dates; pick one journal, or a state, to narrow it.
You should see One row per journal with its entries, debits, credits and tax, then every line with its entry, account and tax.
See the customs numbers without changing them #
Where Finance » Payables » a bill » Customs (imported goods)
- Open a bill and scroll to Customs (imported goods).
You should see Both numbers are shown — or Not recorded — and there is no Add or Edit button for this role.
Read the deferral schedules #
Where Finance » Deferred revenue & expense
- Open Deferred revenue & expense.
You should see You see every schedule and its months, but no Run now and no Stop schedule: an auditor reads, and the system refuses the rest.
Use cases — the work, step by step
Each one is a sequence somebody actually performs, with the screen behind every step. Every screen here was opened in the product as this role before it was published.
weeklyTrace a reported figure back to its evidence #
You should never have to accept a spreadsheet. Every figure traces to entries, and every entry names where it came from.
Start at the report — trial balance, profit and loss, or balance sheet — for the period under review.
Finance » Reports — verified: the page says “Trial Balance” Open Journal entries and find the postings behind the account that interests you.
Finance » Journal entries — verified: 25 row(s) listed Confirm, on the same screens, that this login cannot write: there is no New entry button, and the bulk bar offers nothing.
Finance » Journal entries — verified: no “New entry” anywhere on the page
sample testingTrace a customer from quote to cash #
One customer, every document, every amount agreeing across modules.
Open the partner's 360 view and follow the links.
Finance » Partners » a partner — verified: the page says “Customers & vendors”
Every write in this module refuses your sign-in. That is not a limitation to work around — it is the evidence that what you reviewed is what was there.