Finance Controller — Finance guide

1See the months and their state #

Where Finance » Periods

1. Open Finance, then Fiscal periods in the left menu.
2. Read the state beside each month.

You should see Closing a month stops anyone posting into it by accident.

2Close a month #

Where Finance » Periods

1. Find the month you are closing.
2. Open its actions and choose Close.
3. Read what it tells you is still outstanding.
4. Confirm only when you are satisfied.

You should see Closing stops anyone posting into that month by accident. It can be reopened, and both actions are recorded against your name.

Watch out A closed month can be reopened, and both actions are recorded against your name. That is a feature, not a loophole.

3Check what still blocks the close #

Where Finance » Overview

1. Open the Finance overview from the left menu.
2. Read the close card near the top.

You should see One card lists what is still unapproved, unposted or unreconciled — you do not go hunting for it.

4Approve a queue of bills at once #

Where Finance » Payables » tick rows » Approve

1. Open Payables.
2. Use the Approvals tab to see only what is waiting for you.
3. Tick the bills you are approving.
4. Click Approve in the bar at the bottom and confirm.

You should see Each bill is still checked on its own inside the batch, so one bad row does not stop the rest.

Watch out Each bill still runs its own checks inside the batch, so a bill over budget is refused and named while the rest go through.

Worth knowing Before a large batch, ask for a practice run — it checks every row and changes nothing.

5Clear drafts out of the way #

Where Finance » Journal entries » tick rows » Archive

1. Open Journal entries.
2. Tick the draft entries you no longer want in the list.
3. Click Archive in the bar and confirm.

You should see Drafts are tidied away; anything already posted is refused and named. History is never rewritten.

Watch out Archiving tidies the list. It does not delete anything, and history cannot be rewritten this way.

6Spot odd entries before an auditor does #

Where Finance » Journal entries » Anomalies

1. Open Journal entries.
2. Switch to the anomalies view.
3. Read the reason beside each flagged entry.

You should see Round numbers, weekend postings and back-dated entries are surfaced for you to look at — nothing is blocked, only flagged.

Watch out Nothing is blocked. These are questions to answer, not errors to fix.

7Write the approval matrix #

Where Finance » Approvals » Matrices

1. Open Matrices and pick the document kind.
2. Bands by amount and dimension, the approver, the escalation hours; Simulate a bill.

You should see The inbox routes every submitted document by this table.

8Read a bill's approval chain #

Where Finance » Bills » a submitted bill

1. Open a submitted bill.
2. The chain chip names the current step and who is next.

You should see The inbox routes it; escalation moves it on.

9Set the dimension rules #

Where Finance » Dimensions » Rules

1. Open Rules.
2. An account prefix requires a plan; a default distribution is optional.

You should see Settings → Finance turns advice into a block when the team is ready.

10Run the close checklist #

Where Finance » Periods » a period » Close checklist

1. Open the period and its checklist.
2. Each probe is green or names what is left; manual items tick by hand.

You should see Close succeeds only when every probe is green.

11Read a budget's variance #

Where Finance » Budgets

1. Open Budgets and a budget.
2. The variance tab by account × dimension × period.

You should see The check dialog says whether an amount still fits.

12Report the group as one #

Where Finance » Consolidation » a group

1. Open Consolidation and click the group.
2. Read each company's balance sheet side by side, then Combined, Eliminations and Consolidated.
3. Open Intercompany to match what the companies owe each other, and Books to post a consolidation book.

You should see Figures in the group's currency, each company at 100 % or at its ownership share; the companies' own books never change.

Worth knowing A note above the tables counts the entries that belong to no company, so nothing is left out silently.