The asset register and the ledger share one asset
What moves
An asset registered with a value at or above the threshold, or capitalised by a person, is sent to Accounting with its name, tag, cost, currency and service date. Accounting's depreciation, revaluation and disposal come back as the asset's book value, accumulated depreciation and accounting status.
Before you start
- Asset Management and Accounting in your plan
- Fixed assets switched on in Accounting
- At least one asset category set up in Accounting
- The register follows Accounting's figures (on by default)
- An asset category in accounting
Step by step
- Asset managerAsset Management
Registers the asset with its cost and purchase date.
You see:The asset appears in the library with status Not on the fixed-asset register, or is sent on automatically when its value is at or above the threshold.
- AccountantAsset Management
Presses Capitalise on the asset, checks the cost and service date, and optionally enters a category code.
You see:A message says the request has been sent to Accounting.
- SystemAccounting & E-Invoicing
Creates one fixed asset linked to the register, using the named category, else the one named like the asset type, else the first category.
You see:The fixed asset exists once, even if the request is repeated. With no category in Accounting, nothing is created.
- SystemAsset Management
Stores the fixed-asset link on the asset.
You see:The Accounting card shows On the fixed-asset register and the timeline's Capitalised step turns done.
- AccountantAccounting & E-Invoicing
Runs the depreciation for the period.
You see:Accounting posts the entry and the asset's book value and as-of date change in the register.
- AccountantAccounting & E-Invoicing
Revalues or disposes of the fixed asset.
You see:The register updates the value or marks the asset Disposed with a book value of zero and the disposal date.