Till takings post as one entry or one invoice per order
What moves
By default, closing a till session sends Accounting what each payment method took, sales and output tax by rate, tips, rounding, cash in and out and the counted difference, and Accounting drafts one balanced journal entry; a refund is netted into the shift it was paid out in. If you choose one entry per sale, each paid sale becomes a draft invoice and each refund a credit note. In the other direction, Accounting's tax rates reach the till.
Before you start
- Point of Sale and Accounting in your plan
- A chart of accounts with accounts that suit cash, sales, tax and tips
- Takings set to one entry per shift (the default) or one per sale in Point of Sale settings
- Cash, sales, output-tax and tips accounts in the chart
Step by step
- POS cashierPoint of Sale
Counts the drawer and closes the session.
You see:The end-of-day report is frozen with expected, counted and the difference.
- SystemAccounting & E-Invoicing
Drafts one balanced journal entry for the shift, once: money taken per method, sales per tax rate, output tax, tips owed, rounding and the cash over or short.
You see:A draft entry appears in the ledger. Sending the same shift again changes nothing.
- AccountantAccounting & E-Invoicing
Reviews the draft and posts it.
You see:The day's takings are in the books. A locked period refuses the date with a message.
- Tenant adminPoint of Sale
Switches takings to one entry per sale in Point of Sale settings, if the country or customers need a document for every sale.
You see:From the next sale, Accounting drafts an invoice for each paid sale and a credit note for each refund.
- AccountantAccounting & E-Invoicing
Changes or adds a tax rate.
You see:The rate reaches every register the next time it checks for updates, and the next sale uses it.