A payment run is approved by someone other than its builder
Who is involved
| Role | What they do |
|---|---|
| Accounts payable clerk | Builds the run and uploads the bank file. |
| Finance controller | Approves the run. |
Step by step
- Accounts payable clerk
Opens Payment runs, creates a run for the payment date and bank layout, and checks the flagged beneficiaries.
What they see:Each vendor with its bank account number and any missing details flagged.
- Finance controller
Reviews the run and presses Approve.
What they see:The run is Approved. With segregation of duties on, the builder could not do this.
- Accounts payable clerk
Downloads the bank file and uploads it in the bank's portal.
What they see:A file generated from exactly the approved lines, with a stored checksum.
- Accounts payable clerk
Presses Pay these bills once the bank confirms.
What they see:One payment per line, each bill closed, and the run marked Paid.
Who is told what
The finance controller and accountants are told in the app and by e-mail when a run is approved, and in the app when it is paid.