Leave is requested, approved and everyone downstream is told
Who is involved
| Role | What they do |
|---|---|
| Employee | Requests leave and may cancel it before it starts. |
| Manager | Approves or rejects for their department. |
| Payroll manager | Sees the leave as pay entries when computing. |
Step by step
- Employee
Opens Leave, chooses a type and dates, adds a reason and submits.
What they see:The request shows as pending.
- Manager
Opens the notification or the Leave queue and finds the request among their own team.
What they see:Only requests from people in their departments appear.
- Manager
Approves, or rejects with a reason.
What they see:The request moves to approved or rejected; an overlap with other approved leave is refused with the dates.
- Employee
Opens their inbox or the Leave page.
What they see:The decision.
- Payroll manager
Opens the employee's work entries before computing the run.
What they see:One entry per calendar day of leave, eight hours each, typed paid or unpaid.
- Employee
Cancels the approved leave before it starts, if plans change.
What they see:The leave shows as cancelled and the pay entries disappear.
Who is told what
The employee's manager recorded in HR is told of the request in the inbox, and the employee is told of the decision. The manager can decide it only as manager of the employee's department or with broad leave access. Payroll receives approvals and cancellations automatically, and Chat shows or removes the on-leave badge.
Related
- Time & Attendance
- Payroll & WPS
- Team Chat & Calls
- Notification Centre
- Project hours are approved and become billable time
- Time is recorded for someone whose device failed
- A manager clears a queue of requests after a long weekend
- Check-in status feeds presence
- Depots come from your work locations
- Team workflows