Two people edit one spreadsheet and fix a mistake
Who is involved
| Role | What they do |
|---|---|
| Documents manager | Edits the file and restores a version. |
| Colleague with edit access | Edits alongside. |
Step by step
- Colleague with edit access
Opens the spreadsheet and chooses Edit.
What they see:The editor opens full screen in a new tab.
- Documents manager
Opens the same file and chooses Edit.
What they see:Both see each other's changes as they type.
- Colleague with edit access
Closes the editor.
What they see:The save becomes a new version in the history.
- Documents manager
Notices a wrong formula pasted over a range and opens the Versions tab.
What they see:The versions are listed with who saved each.
- Documents manager
Restores the earlier version.
What they see:It becomes the newest version; nothing is lost.
Who is told what
No alert is sent; the Activity tab shows who edited and for how long.