A confidential workspace only a named team can open
Who is involved
| Role | What they do |
|---|---|
| Documents admin | Restricts the workspace, builds the team and names who may enter. |
| Documents user | A team member who works inside it. |
| Colleague outside the team | Has company-wide read rights but no grant here. |
Step by step
- Documents admin
Creates a shared workspace for board papers and marks it Restricted in Documents, Global access.
What they see:The workspace shows a Restricted badge.
- Documents admin
Builds a team called Board with the Teams button on any file's Sharing tab, then shares the workspace with it at Edit level from Global access.
What they see:Only the Board team is listed for the workspace.
- Documents user
A Board member opens Documents and uploads the board pack.
What they see:The workspace is in their list and the file is stored.
- Colleague outside the team
Opens Documents and tries search.
What they see:The workspace and its files do not appear, even by title.
- Documents admin
Removes a leaver from the Board team.
What they see:The leaver loses everything the team could reach.
Who is told what
No alerts; access is simply present or absent.