A leaver's vehicle is released when HR ends their employment
Who is involved
| Role | What they do |
|---|---|
| HR manager | Offboards the employee. |
| Dispatcher | Reassigns the vehicle. |
| Driver | The leaving employee, told the vehicle is no longer theirs. |
Step by step
- HR manager
Applies the employee's termination, or completes their offboarding checklist.
What they see:The employee's status changes in HR.
- Dispatcher
Opens the Fleet hub.
What they see:The vehicle now counts under Nobody driving.
- Driver
Opens the notice, while their sign-in is still active.
What they see:The vehicle is no longer assigned to them, with a reminder to hand back keys and fuel card.
- Dispatcher
Hands the vehicle to another driver.
What they see:A new driver of record, and the leaver's handover kept in the history with the reason Driver offboarded.
Who is told what
The leaving driver is sent the hand-back notice and can read it only while their sign-in is still active. Nobody has to remember to tell Fleet.
Related
- Fleet Management
- HR Management
- A new driver is set up from HR to first handover
- A second vehicle for the same driver is refused, covered by a temporary handover or a higher limit
- A vehicle goes off the road and its driver is released
- Depots come from your work locations
- Discuss a vehicle or driver in chat
- Team workflows