The wage file is generated, submitted and accepted before the deadline
Who is involved
| Role | What they do |
|---|---|
| Payroll specialist | Runs the pre-flight, generates the file and records the submission. |
| Payroll manager | Follows up on reminders and rejections. |
| Payroll approver | Reads the file log and records the run as paid. |
Step by step
- Payroll specialist
Opens the bank panel of an approved run and runs the pre-flight.
What they see:Errors and warnings, such as an IBAN of the wrong length, and the statutory deadline.
- Payroll specialist
Fixes the data, generates the file and downloads it.
What they see:A recorded file with checksum and deadline.
- Payroll specialist
Uploads it to the bank or portal and records it as submitted with the reference.
What they see:The file is shown as submitted.
- Payroll manager
Receives the daily reminder if nothing was submitted inside the reminder window.
What they see:An in-app and e-mail reminder with days left.
- Payroll specialist
Records the bank's answer as accepted, or as rejected with the reason.
What they see:A rejection notifies the team and offers regenerate and resubmit.
- Payroll approver
Reads the file log on the run page and records the run as paid.
What they see:The log shows each step, who did it and when; the approver can read it but not record steps.
Who is told what
A reminder goes to payroll managers and specialists before the deadline; an overdue alert goes to payroll managers and administrators; a rejection notifies managers and specialists with the file name and reason.