A new hire is set up in HR and paid correctly in the first run
Who is involved
| Role | What they do |
|---|---|
| HR specialist | Completes onboarding and the employee's national id. |
| Payroll specialist | Checks the new contract, adds the bank account and computes the run. |
| Employee | Reads their first payslip. |
Step by step
- HR specialist
Completes the new hire's onboarding journey and fills in the national id.
What they see:The employee record is complete and the id is checked.
- Payroll specialist
Opens Contracts.
What they see:An active contract the system created, with the country's structure, the HR salary and a nationality group.
- Payroll specialist
Checks the contract's nationality group, which decides the contribution rules, and adds the employee's bank account through Copilot or the API.
What they see:Contribution rules will apply correctly and the wage file has an IBAN.
- Payroll specialist
Computes the run.
What they see:The new hire's payslip.
- Employee
Opens My payslips once the run is posted.
What they see:Their first payslip and year-to-date totals.
Who is told what
On posting the employee is told their payslip is ready, by e-mail and in the app, when their login is linked to their employee record.