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Payroll posts itself to the ledger

Accounting & E-InvoicingPayroll & WPSAutomatic

What moves

When a run is posted, one balanced journal entry with salaries, contributions, deductions and payables, tagged by department and branch, is written to the ledger exactly once.

Before you start

  • Payroll and Accounting in your plan
  • A country pack installed in both
  • A payroll journal and the chart of accounts the pack installs
  • An open accounting period for the pay date; a posting into a locked period is not booked
  • Both modules in your plan
  • A chart of accounts installed with a payroll journal
  • The payroll account codes present in the chart

Step by step

  1. Payroll approverPayroll & WPS

    Approves the run and records it as paid once the bank has paid it.

    You see:The run is paid and its payslips are locked.

  2. Payroll approverPayroll & WPS

    Posts the run.

    You see:The run is marked posted and the posting is sent to Accounting.

  3. SystemAccounting & E-Invoicing

    Checks the entry balances, every account exists and the period is open, then writes one entry in the payroll journal.

    You see:The entry appears once in the ledger. Sending it again changes nothing.

  4. SystemAccounting & E-Invoicing

    Refuses the posting if it does not balance, an account code is missing or there is no payroll journal.

    You see:A high-severity finding appears in Accounting's anomalies; payroll's own screens still show posted.

  5. Payroll managerReports & Dashboards

    Asks Copilot to check the run against the ledger.

    You see:The answer says reconciled, not posted or mismatch, so a missing entry is found.

  6. AccountantAccounting & E-Invoicing

    Opens the ledger filtered to payroll and checks the entry against the run.

    You see:Cost by department and branch can be read straight from the ledger lines.

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