The company certificate is added, used and retired
Who is involved
| Role | What they do |
|---|---|
| Tenant admin | Holds the certificate file and decides when it is replaced. |
| HR manager | Signs contracts with the company certificate. |
Step by step
- Tenant admin
Opens Signing, enters a name, chooses the .p12 file and types its password.
What they see:The certificate appears with its owner, issuer and expiry, marked default.
- HR manager
Opens Signing.
What they see:The same certificate listed, without any password or key.
- HR manager
Signs a contract with the default certificate.
What they see:A signed file and a note on who signed.
- Tenant admin
Adds the renewed certificate. It is not made the default, so signing keeps using the old one until it is archived.
What they see:Both certificates listed.
- Tenant admin
Archives the expiring certificate.
What they see:It disappears from the list; documents already signed with it are unaffected.
- HR manager
Signs the next contract.
What they see:It is signed with the remaining certificate, or refused with a sentence telling them to add one if none is left.
Who is told what
No notification is sent when a certificate is added, archived or about to expire; check the expiry date on the list.