An offer is drafted by a recruiter and sent by a manager
Who is involved
| Role | What they do |
|---|---|
| HR specialist | Drafts the offer. |
| HR manager | Checks it, authorises and sends it, or withdraws it. |
Step by step
- HR specialist
Opens the candidate's Offers tab and creates a draft with salary, bonus, start date, valid-until date and letter text.
What they see:The offer listed as a draft. The Send button is not shown to this person.
- HR manager
Opens the same Offers tab and checks the figures.
What they see:The draft with its Send and Withdraw buttons.
- HR manager
Clicks Send to candidate and copies the link that appears.
What they see:The status changes to Sent and a personal link that expires after 14 days.
- HR manager
Shares the link with the candidate by e-mail, WhatsApp or phone.
What they see:Nothing is sent automatically, so the manager chooses the channel.
- HR manager
If circumstances change, withdraws the offer with a written reason.
What they see:The status is Withdrawn and the link no longer works.
Who is told what
An offer within its salary band sends no bell notification; one above the band goes to HR Requests for approval, which notifies the approver. The candidate is e-mailed the offer link only if Candidate messages is switched on and a mail provider is set up; otherwise the manager shares the link and checks the Offers tab for the status.