Payroll role guides — what each role can do, step by step

1Check what your sign-in can do #

Where Your name, top right » Profile

1. Open your company's address in the browser — it looks like yourcompany.tarleaks.com.
2. Type the e-mail address your administrator set up for you, then your password.
3. You land on the app launcher: a grid of the apps your company uses.
4. Click your name in the very top-right corner of the screen.
5. Choose Profile from the menu that drops down.
6. Scroll to the roles section.

You should see It says payroll manager. You can calculate a run, approve it, release the money and post it to the accounts — and you can change the rules the calculation uses. Replacing the country rulebook is not yours.

Watch out If the chip does not say what you expected, stop and ask your administrator before you start a run. Half of what you can press depends on it.

Worth knowing Two people with the same job title can have different roles here. If the chip is not what you expected, ask your administrator before you start a run.

2Start at the payroll home #

Where Payroll » Overview

1. From the launcher, click the Payroll tile.
2. You land on the overview. Read the four boxes across the top.
3. Click any box to open the list behind it.

You should see The last pay run, the next pay date, how many runs are open and how many are waiting for review. Every box is clickable and takes you to the list behind it.

Watch out "Runs awaiting review" counts runs with flags still open, not runs waiting for a signature. A run can be perfectly clean and still be sitting there unsigned.

3Check the month exists before you calculate anything #

Where Payroll » Pay periods

1. In the left menu, under RUN PIPELINE, click Pay periods.
2. Find the month you are paying.
3. Read the State column: open, closed or locked.

You should see A run can only live inside a period, and only an open period accepts one. Closed and locked months are shown differently on purpose.

Watch out The four boxes at the top filter the list, but that filter is not kept when you refresh the page — unlike the run list's, which is.

4Open next month #

Where Payroll » Pay periods » Create

1. On the Pay periods page, press Create at the top right.
2. Fill the three fields in the card that appears.
3. Press Create.

You should see The month appears as open and can now hold a run. Codes read like 2026-05, which is what everything else in payroll will show you.

Watch out Create the month before you need it. A period created on payday is a period nobody checked.

Worth knowing Create the month before you need it. A period created on payday is a period nobody checked.

5Open the run register #

Where Payroll » Payroll runs

1. In the left menu, click Payroll runs.
2. Click one of the four boxes at the top to narrow the list.
3. Click it again, or press Clear, to widen it back.

You should see Every run the company has ever produced, newest first, with the state it stopped at. The box you click is written into the address, so you can send somebody the same filtered list.

Watch out What you filter to is written into the address bar, so you can paste the link to a colleague and they see the same list.

6Start the run #

Where Payroll » Payroll runs » New run

1. On the Payroll runs page, press New run.
2. Choose the pay period from the list.
3. Leave Structure empty unless you are deliberately paying one group on its own.
4. Press Create run.

You should see The run is created empty, in draft. Nothing is calculated until you open it and press Compute, so creating one commits you to nothing.

Watch out Creating a run calculates nothing. It is an empty container until you open it and press Compute.

7Open a run and read its totals #

Where Payroll » Payroll runs » Open

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Read the four figures across the top.
5. Click any of them to jump to the payslips they are made of.

You should see The four numbers you will be asked about, with the stage stepper above them showing how far the run has walked.

Watch out Employer cost is not the same as gross. It is gross plus the employer's own half of every statutory contribution — the number a budget is set against.

Worth knowing Every one of those four boxes scrolls you straight down to the payslips they are made of.

8Read the run's own history #

Where Payroll » Payroll runs » Open » Run history

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll down past the actions to the run's history.

You should see Who created it, who calculated it, who submitted it and who approved it, each with the time. This is the answer to "who signed this off" three years later.

Watch out This is what an auditor asks for. It is also what protects you when somebody asks why a run was reopened in March.

9Read the flags before you go near Approve #

Where Payroll » Payroll runs » Open » Anomaly detection flags

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll to Anomaly Detection Flags.
5. Read the flag type, the current figure and the baseline it is compared against.
6. Press the dismiss icon on a flag you have explained.

You should see Pay that jumped against the last three months, deductions that disappeared, people with no attendance, and two people sharing a bank account. A flag never blocks a run — it makes somebody look.

Watch out Dismissing without a reason is worse than leaving the flag open. The reason is what the approver reads instead of phoning you.

Worth knowing Dismissing a flag keeps your reason on the record. Dismiss with a sentence somebody else could read in a year.

10Compare this month with last month #

Where Payroll » Payroll runs » Open » Variance

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Press Variance in the row of actions.
5. Read the headline figures, then the table of people underneath.

You should see Every person whose net pay moved more than the alert threshold, with the reason, plus the joiners and the leavers. A payroll that is right in total can still be wrong for eleven people.

Watch out Joiners and leavers explain most of a big move. If they do not explain this one, do not approve it yet.

11Check the bank file before the bank does #

Where Payroll » Payroll runs » Open » Bank / WPS » Pre-flight

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll to the bank panel.
5. Choose the file format for your country from the list.
6. Press Pre-flight.

You should see Missing company identifiers, malformed account numbers, missing national ids and missing basic-pay lines, listed before a file exists. The check writes nothing and can be run as often as you like.

Watch out The deadline shown is statutory and counts from the end of the pay period. Generating the file late does not restart it.

Worth knowing The panel also shows how many days are left on the statutory payment window. That clock started when the period ended, not when you generated the file.

12See what the bank did with every file you sent #

Where Payroll » Payroll runs » Open » Bank / WPS

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll to the submission log under the bank panel.
5. Read the status, the deadline and the reference on each row.

You should see Generated, submitted, accepted, rejected or cancelled — with the bank reference, the rejection reason and the days left. The banner above it counts the whole company, not just this run.

Watch out A file that was generated but never marked submitted looks identical to one nobody made. Record the submission the day you make it.

13Find one person's payslip #

Where Payroll » Payroll runs » Open » Payslips

1. In the left menu, click Payroll runs and open a run, then scroll to the payslips — or open Payslips from the menu to search every run at once.
2. Type part of somebody's name in the search box.
3. Press Open on their row.

You should see The grid leads with the person's name, not a reference, and every row opens the full breakdown.

Watch out A payslip that is still pending is one the run has not finished with. Do not quote it to anybody.

14See what everyone is paid under #

Where Payroll » Employment contracts

1. In the left menu, under COMPENSATION, click Employment contracts.
2. Search by name, employee number or structure code.
3. Press Open to see one in full.

You should see The wage, the currency, the structure and the country each person is paid under. This is what the calculation actually reads.

Watch out The search reaches every contract in the company, not just the rows on screen — so it finds a joiner from six months ago as easily as today's.

15Put a new joiner on the payroll #

Where Payroll » Employment contracts » New contract

1. On the Employment contracts page, press New contract.
2. Fill the form.
3. Press Save.

You should see Without a contract a person is simply absent from every run — no error, no warning. This form is what puts them in it.

Watch out Employee, structure type and start date cannot be changed afterwards — you would have to end this contract and create another. Wage, end date, status and frequency can be changed at any time.

16Ask what it would cost if somebody left #

Where Payroll » Employment contracts » Open » End-of-service benefit

1. Open Employment contracts and press Open on a contract.
2. Scroll to the End-of-service benefit card.
3. Set the termination date and the reason.
4. Press Compute quote.

You should see The entitlement, the tier breakdown behind it and any reduction the reason causes — using the same country rules a real final settlement will use. Asking terminates nobody and records nothing.

Watch out This is a question, not an action. Nobody is terminated and nothing is recorded by asking it.

Worth knowing Resignation reduces the entitlement in several Gulf countries and the quote applies that automatically. Change the reason and watch the figure move.

17Test a pay rule before it touches a payslip #

Where Payroll » Salary structures » Edit » Live tester

1. In the left menu, under COMPENSATION, click Salary structures.
2. Choose the structure from the list at the top.
3. Press Edit on the rule you want to look at.
4. Scroll to the live tester, set a sample wage, and press Evaluate.

You should see The rule runs against a made-up employee and shows whether the condition fired and what the amount came to. Nobody's real pay is touched.

Watch out Amounts must be written with a decimal point — 1.0, not 1. It is the single most common reason a rule refuses to save.

Worth knowing The chips under the expression box paste the things you are allowed to refer to — the wage, an earlier rule's result, a contribution rate — so you do not have to remember the names.

18Read what the month cost and what is owed #

Where Payroll » Payroll reports

1. In the left menu, under RUN PIPELINE, click Payroll reports.
2. Set the two dates at the top.
3. Move between Contributions, End-of-service liability and Headcount cost.
4. In Headcount cost, choose By department, By branch or By country.

You should see What is owed to each statutory scheme, what the company would owe if everyone left today, and what people cost by department, branch or country — all from the same payslips that paid them.

Watch out Employer cost is gross plus the employer's half of every contribution. It is the number a budget is set against, and a payslip list cannot give it to you.

Worth knowing Every figure links to the payslips behind it, so a number you did not expect is one click from the people who caused it.

19Replacing the country rulebook is not yours #

Where Settings » Payroll refuses this sign-in.

1. Open the payroll settings page.
2. It answers that you do not have access to this section.

You should see You tune the rules the company already runs on — rates, pay components, contribution bands, all under COMPENSATION. Swapping the statutory rulebook underneath them changes every number produced afterwards, so it is deliberately an administrator's decision.

Watch out Ask the administrator for a rulebook change in writing, and ask them which date it applies from. Rates already used on a posted payslip never change.

1Check what your sign-in can do #

Where Your name, top right » Profile

1. Open your company's address in the browser — it looks like yourcompany.tarleaks.com.
2. Type the e-mail address your administrator set up for you, then your password.
3. You land on the app launcher: a grid of the apps your company uses.
4. Click your name in the very top-right corner.
5. Choose Profile.
6. Read the role chip, then scroll the list underneath it.

You should see It says payroll specialist. Everything that goes INTO a payroll is yours. Nothing that signs one off is.

Watch out Read it once, properly. Half the questions people bring to payroll are really "whose job is this", and this page answers them.

Worth knowing This is worth reading once, properly. Half the questions people ask payroll are really "whose job is this", and the answer is on this page.

2Start at the payroll home #

Where Payroll » Overview

1. From the launcher, click the Payroll tile.
2. Read the Runs to review card on the overview.

You should see Every run that is calculating, calculated, in review or approved, with the state it stopped at — so you start the day knowing what is still yours.

Watch out A run in review is with the approver, not with you. Chasing it is your job; changing it is not.

3Open the month #

Where Payroll » Pay periods

1. In the left menu, under RUN PIPELINE, click Pay periods.
2. Check the month you are paying exists and is open.
3. Use Close, Lock or Reopen in the row when the month is finished.

You should see Nothing can be calculated outside a period. The State column carries the actions that move it — close it when the month is done, lock it when nothing more should land in it.

Watch out Both closing and reopening are recorded against your name — which is exactly why they should happen on time rather than "when we are sure".

Worth knowing Closing and locking are both reversible and both recorded against your name, which is exactly why they should happen on time rather than "when we are sure".

4Check everybody has a contract #

Where Payroll » Employment contracts

1. In the left menu, under COMPENSATION, click Employment contracts.
2. Search by name or employee number.
3. Press Show expired in the banner to see contracts that have run out.

You should see One contract per person, carrying the wage the calculation reads. Somebody without an active contract is simply not paid — no error, no warning, just absent from the run.

Watch out Somebody without an active contract is simply absent from the run. There is no error and no warning — which is why you check this BEFORE you calculate, not after.

5Put a new joiner on the payroll #

Where Payroll » Employment contracts » New contract

1. Press New contract.
2. Fill the form.
3. Press Save.

You should see The allowances you enter here are what the salary rules refer to by name, so a housing allowance typed here is what the housing rule pays.

Watch out Employee, structure type and start date are fixed once saved. Get those three right; everything else can be edited later.

Worth knowing Employee, structure type and start date cannot be changed afterwards. Wage, end date, status and frequency can. Get the first three right.

6Check the hours are in #

Where Payroll » Work entries

1. In the left menu, under RUN PIPELINE, click Work entries.
2. Set the From and To dates to the month you are paying.
3. Read the Source column.

You should see Approved timesheets and approved leave arrive here on their own; anything you type by hand sits beside them and is never overwritten when a week is re-approved.

Watch out Hours still waiting for a manager's approval are NOT here and will not be paid. Chase them before you calculate. And do not re-enter an approved week by hand — re-approving it replaces its rows, and yours would be paid twice.

Worth knowing Hours still waiting for a manager's approval are NOT here yet, and will not be paid. Chase those before you calculate, not after.

7Add hours the system could not know about #

Where Payroll » Work entries » New entry

1. Press New entry.
2. Fill the form.
3. Press Save entry.

You should see Use this for what the timesheets cannot tell you. Anything that came from an approved timesheet is already here and should be left alone.

Watch out Use this only for what the timesheets cannot tell you. Anything that arrived from an approved timesheet is already here.

8Check the deductions the company is obliged to take #

Where Payroll » Salary attachments

1. In the left menu, under COMPENSATION, click Salary attachments.
2. Read the Active section.
3. Use Cancel on a row that has been lifted.

You should see Court orders, child support and wage assignments, each with what has been collected and what is left. They deduct themselves on the next run and close themselves when they are paid off.

Watch out Attachments close themselves when they are paid off. Cancelling one early stops future deductions and refunds nothing already taken.

9Check the loans that are being repaid #

Where Payroll » Loans & advances

1. In the left menu, under COMPENSATION, click Loans & advances.
2. Click a row to open it.
3. Read the instalment schedule.

You should see Each loan's schedule, what has been deducted, what is left and what comes off the next payslip. The run takes the next unpaid instalment by itself and stamps it paid.

Watch out Deductions only start once a loan is approved. A pending loan takes nothing off anybody's pay.

10Record a loan or an advance #

Where Payroll » Loans & advances » New loan

1. Press New loan.
2. Fill the form.
3. Press Save.

You should see Nothing is deducted until somebody approves it. Approval is what builds the instalment schedule that every future run then follows on its own.

Watch out The loan is created pending. It deducts nothing until somebody with approval authority agrees to it.

11Open the run register #

Where Payroll » Payroll runs

1. In the left menu, click Payroll runs.
2. Search, filter and sort to find what you want.
3. Press Open on the run.

You should see Your runs and where each one stopped. Because the filters live in the address, you can paste the approver a link that opens exactly the view you are describing.

Watch out Paste that address to the approver and they open exactly the view you are describing — much better than "the one from Tuesday".

12Start the run #

Where Payroll » Payroll runs » New run

1. Press New run.
2. Choose the pay period.
3. Leave Structure empty unless you are deliberately paying one group separately.
4. Press Create run, then open it and press Compute.

You should see The run is created empty, in draft. Open it and press Compute when your inputs are in — you can recompute as often as you like until it is submitted.

Watch out Compute can be run again and again while the run is still yours. Simulate is the safer first move: it calculates a throwaway copy and shows you the totals without touching the run at all.

Worth knowing Simulate is the safer twin of Compute: it calculates a throwaway copy and shows you the totals without touching the run at all.

13Explain every flag before you hand the run over #

Where Payroll » Payroll runs » Open » Anomaly detection flags

1. Open the calculated run.
2. Scroll to Anomaly Detection Flags.
3. For each flag, either fix the cause and recompute, or press the dismiss icon and type why.

You should see You are the person who knows why somebody's pay doubled. A flag you leave unexplained becomes a phone call from the approver at five o'clock.

Watch out You are the person who knows why somebody's pay doubled. A flag you leave unexplained becomes a phone call at five o'clock on payday.

14Check the bank file before you hand it on #

Where Payroll » Payroll runs » Open » Bank / WPS » Pre-flight

1. Open the approved run.
2. Scroll to the bank panel.
3. Choose the format for your country.
4. Press Pre-flight and read the issues.

You should see Every account number, every national id and every company identifier checked, with the statutory deadline. Fix what it lists now; the bank will not be as forgiving.

Watch out Missing account numbers and missing national ids are the two that come up again and again, and both are HR records rather than payroll ones. Fixing them means going to the employee's record.

15There is no Approve button on your screen #

Where Payroll » Payroll runs » Open

1. Open a calculated run.
2. Read the row of actions at the top of the page.

You should see The person who prepared the numbers cannot be the person who signs them off. It is not hidden from you — it does not exist for you, and it refuses the same way if anyone tries to reach it another way.

Watch out Submitting is the handover. Do it deliberately, when the flags are explained and the variance looks like the month you lived through — not the moment the calculation finishes.

16Releasing the money and posting it are separate again #

Where Payroll » Payroll runs » Open

1. On the same run, look for Mark paid and Post to GL.

You should see Approval is not the last gate. Saying the bank has paid, and writing the cost into the company's accounts, are two more decisions — and neither of them is yours.

Watch out Approval is not the last gate. Saying the bank paid, and writing the cost into the company's accounts, are two further decisions and neither is yours.

17You record a loan; somebody else agrees to lend it #

Where Payroll » Loans & advances » open a loan

1. Open Loans & advances.
2. Click a pending loan.

You should see You capture the amount, the term and the first deduction date. Agreeing to lend the company's money is a different decision.

Watch out You record the terms; somebody else agrees to lend the money. If a loan is urgent, the fix is to ask the approver, not to look for another way in.

18Read what is owed to the authorities #

Where Payroll » Payroll reports » Contributions

1. In the left menu, click Payroll reports.
2. Set the two dates.
3. Read the Contributions view.

You should see Per scheme and per person, from the same payslips that paid them — which is why the return and the payroll agree.

Watch out The figures come from the payslips, so a run you have not calculated yet is simply not in them.

19Price a leaver before anybody commits to it #

Where Payroll » Final settlements » New settlement » Quote

1. In the left menu, under COMPENSATION, click Final settlements.
2. Press New settlement.
3. Pick the leaver, set the last working day and the reason.
4. Press Quote and read the preview.

You should see End of service, unused leave, notice and the final unpaid month, priced by the same country rules the real settlement will use. Quoting creates nothing — you only commit when you press Create settlement.

Watch out Quoting creates nothing. Only Create settlement does, and only then does it appear in the approver's queue.

1Check what your sign-in can do #

Where Your name, top right » Profile

1. Open your company's address in the browser — it looks like yourcompany.tarleaks.com.
2. Type the e-mail address your administrator set up for you, then your password.
3. You land on the app launcher: a grid of the apps your company uses.
4. Click your name in the very top-right corner.
5. Choose Profile.
6. Read the role chip.

You should see It says payroll approver. You approve, you release, you post, and you send things back. You cannot change an hour, a wage or a payslip — which is what makes your signature mean something.

Watch out Notice what is missing as much as what is there. You cannot change an hour, a wage or a payslip — and that is the whole value of your signature.

2See what is waiting for you #

Where Payroll » Overview

1. From the launcher, click the Payroll tile.
2. Read the Runs to review card.

You should see The runs that stopped short of approval, and what each one stopped at.

Watch out A run sitting in review for three days is not waiting for the system. It is waiting for you.

3Open the run register #

Where Payroll » Payroll runs

1. In the left menu, under RUN PIPELINE, click Payroll runs.
2. Open the State filter and choose Review.

You should see Your queue. There is no New run button on this page for you, which is the point: the thing you check is not the thing you make.

Watch out If your queue is empty, ask the person who prepares runs. There is nothing here for you to start.

4Open the run and read its four numbers #

Where Payroll » Payroll runs » Open

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Read the four figures across the top.

You should see These are the four figures you are signing for, with the stage stepper above them showing how the run got here.

Watch out Employer cost is gross plus the employer's own contributions. It is the number that hits the budget, and it is not the number people mean when they say "the payroll".

5The row of decisions on a run #

Where Payroll » Payroll runs » Open » Lifecycle actions

1. On the same run, read the row of actions.
2. Hover over any that are greyed out — each is only enabled at the stage it belongs to.

You should see Reject and Reopen send work back. Approve locks the payslips to the rulebook version they were calculated under. Mark paid records that the bank went through, and Post to GL writes the cost into the company's accounts.

Watch out Approving is not the end. A run that is approved but never posted is money that left the bank and never reached the accounts — and it is invisible until somebody reconciles the month.

Worth knowing Approving is not the end. A run that is approved but never posted is money that left the bank and never reached the accounts.

6Read the variance first — before anything else #

Where Payroll » Payroll runs » Open » Variance

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Press Variance.
5. Read the headline, then every person listed underneath.

You should see Headcount, gross, net and employer cost against the previous run, then every person whose net pay moved beyond the threshold, with the reason, and the joiners and leavers. This is the single most useful screen you have.

Watch out Read this BEFORE the totals look reasonable to you. A payroll that is right in aggregate can still be wrong for eleven people, and the aggregate is what makes you stop looking.

Worth knowing The same comparison appears again inside the Approve confirmation, so you get one last look at it with your finger on the button.

7Read the flags and the explanations left on them #

Where Payroll » Payroll runs » Open » Anomaly detection flags

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll to Anomaly Detection Flags.
5. Read the open flags, and the reasons on the dismissed ones.

You should see A dismissed flag still shows who dismissed it and why. If a reason does not convince you, send the run back rather than accepting it.

Watch out If a reason does not convince you, reject the run with that as the reason. Accepting a weak explanation is how a bad payroll gets signed.

8Read the run's history before adding to it #

Where Payroll » Payroll runs » Open » Run history

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll to the run's history.

You should see Who created it, who calculated it and who submitted it — with times. Your approval becomes the next line, permanently.

Watch out Your approval becomes the next line and never comes off. That is the point.

9Go from a total to the person behind it #

Where Payroll » Payroll runs » Open » Payslips

1. Open the run and scroll to the payslips, or open Payslips from the left menu.
2. Sort by net, or search for the person the variance flagged.
3. Press View on their row.

You should see Every payslip in the run, led by the person's name, and each one opens the full line-by-line breakdown.

Watch out If the variance flagged somebody, open their slip rather than accepting the reason on the summary. It takes ten seconds.

10Read the bank file's history #

Where Payroll » Payroll runs » Open » Bank / WPS

1. From the launcher, click the Payroll tile.
2. In the left menu, under RUN PIPELINE, click Payroll runs.
3. Press Open on the run you want.
4. Scroll to the bank panel.
5. Read the submission log and the banner above it.

You should see Every file generated for this run, what the bank said about it, the bank reference and how long is left on the statutory window.

Watch out A file marked generated and never submitted looks the same as one nobody made. If the log is empty on a paid run, ask why before you post it.

11Record what the bank said #

Where Payroll » Payroll runs » Open » Bank / WPS » Mark submitted

1. In the bank panel, press Mark submitted on the file you sent.
2. Enter the reference the bank gave you.
3. When they confirm, press Accepted. If they bounce it, press Rejected and type the reason.
4. After a rejection, press Regenerate + resubmit.

You should see The log stops being a list of files and becomes the answer to "was everyone paid, and if not, why not" — with the statutory deadline counting down beside it.

Watch out Record the submission the same day. The deadline in the log is statutory and counts from the end of the pay period, not from when you got round to it.

12Check the file can actually be produced #

Where Payroll » Payroll runs » Open » Bank / WPS » Pre-flight

1. In the same bank panel, choose the format and press Pre-flight.

You should see Approving a run whose bank file cannot be produced only moves the problem to the day the salaries are due. Two seconds here saves that.

Watch out Approving a run whose file cannot be produced only moves the problem to payday. Two seconds here saves that.

13Decide on the loans waiting for you #

Where Payroll » Loans & advances » open a loan

1. Open Loans & advances.
2. Click a pending row to open it.
3. Read the principal, the term and the schedule.
4. Press Approve, or Reject with a reason.

You should see Approving generates the instalment schedule that every future run deducts automatically. Rejecting keeps your reason on the record.

Watch out You cannot approve a loan you asked for yourself — the system refuses it. If the loan is yours, somebody else decides it.

Worth knowing You cannot approve a loan you asked for yourself. If a loan is yours, somebody else decides it.

14Decide on the leavers waiting for you #

Where Payroll » Final settlements

1. In the left menu, under COMPENSATION, click Final settlements.
2. Click a leaver's name.
3. Read the itemised lines and the clearance list, then approve.
4. Once approved, use Pay, then Post to GL.

You should see End of service, unused leave, notice and the final month, less loans and anything not handed back. Outstanding clearance items are counted, and approval refuses while they are open.

Watch out A settlement walks the same one-way road as a run: draft, approved, paid, posted. Cancel is only available before it is paid.

15You cannot create the thing you check #

Where Payroll » Payroll runs

1. Open Payroll runs and look at the top of the page.

You should see If your queue is empty, that is a question for the person who prepares runs — not a button for you. The checker creating the work would collapse the whole control.

Watch out This is deliberate and it is not negotiable. The checker creating the work would collapse the whole control.

16You cannot change what anyone is paid #

Where Payroll » Employment contracts

1. Open Employment contracts.
2. Tick a few rows and look at the bar that appears.

You should see Reading what somebody is paid is a completely different authority from changing it, and the split is enforced on the batch exactly as it is on one row.

Watch out Reading what somebody is paid and changing it are different authorities, and the split holds on a batch of four hundred exactly as it does on one.

17The hours behind the run are closed to you #

Where Payroll » Work entries is not in your menu.

1. Look down the left menu.
2. There is no Work entries entry, and no Salary attachments entry.

You should see You approve the RESULT of the hours, not the hours. Changing an input after seeing the total is precisely what the split exists to prevent.

Watch out If the hours look wrong, reject the run and say so. Fixing the hours yourself would make your own approval worthless.

18Check what the employer owes before you release the money #

Where Payroll » Payroll reports » Contributions

1. In the left menu, click Payroll reports.
2. Set the two dates and read the employer share on Contributions.

You should see The company's own statutory cost for the period, from the same payslips — so you are approving the full cost, not just the net pay.

Watch out You are approving the full cost, not just what lands in people's accounts. The two differ by a lot in the Gulf.

1Check what your sign-in can do #

Where Your name, top right » Profile

1. Open your company's address in the browser — it looks like yourcompany.tarleaks.com.
2. Type the e-mail address your administrator set up for you, then your password.
3. You land on the app launcher: a grid of the apps your company uses.
4. Click your name in the very top-right corner.
5. Choose Profile.

You should see Your own pay and your own loans. There is nothing here that reaches anybody else's — and nobody outside payroll can reach yours either.

Watch out If you think you should see more than your own pay, that is a conversation with your administrator, not a setting you can change.

2Open your payslips #

Where Payroll » My payslips

1. From the launcher, click the Payroll tile.
2. In the left menu, under SELF SERVICE, click My payslips.

You should see Every month you have been paid in this company, newest first, with gross, deductions and net on each row.

Watch out The list is your own by construction. There is no filter to remove and nothing to get wrong.

3Read one payslip properly #

Where Payroll » My payslips » pick a month

1. On My payslips, click the month you want.
2. Read the sections in order: basic, allowances, deductions, net.

You should see Every line with its own amount, grouped so you can see what was added and what was taken. The rulebook version it was calculated under is printed on it — which is why an old payslip still adds up years later.

Watch out A deduction you do not recognise is almost always a loan instalment or a court order. Both have their own screens, and both show you the whole schedule.

Worth knowing If a deduction you do not recognise appears, it is almost always a loan instalment or a court order. Both have their own screens.

4Print a payslip #

Where Payroll » My payslips » Print / PDF

1. Find the month you need.
2. Press Print / PDF on its row.
3. Save it from your browser's print dialog.

You should see A clean printable page with your employer's details on it — the version a landlord or an embassy will accept.

Watch out Banks, embassies and landlords accept this. You do not need to ask HR for a stamped copy.

5Issue your own salary certificate #

Where Payroll » My payslips » Certificate

1. Press Certificate on any month.
2. Fill the short form.
3. Press Open document and save or print it.

You should see The letter people normally email HR for and wait three days. It is filled in from the pay you were actually paid, in English or Arabic.

Watch out It is filled in from the pay you were actually paid, so it agrees with your payslips by construction. Nobody has to check it.

6Get the whole year on one page #

Where Payroll » My payslips » Annual statement

1. At the top of My payslips, press Annual statement.
2. Save or print the page that opens.

You should see Twelve payslips summarised on one sheet — what a mortgage application or an annual tax return asks for, instead of a stack of monthly slips.

Watch out Only months already paid appear. Asking for the statement in January gives you a very short document.

7See your loans and what is left to pay #

Where HR » My loans

1. In the left menu, under SELF-SERVICE, click My loans.
2. Read the policy banner at the top.
3. Press Schedule on a loan to see every instalment.

You should see What you borrowed, what has been deducted, what is left and when the next deduction comes off. The banner above the list is the company's lending rules, so you know what you can ask for before you ask.

Watch out The banner is the company's own limits: how many months, how many times your salary, how long you must have worked here, and that you may only have one open loan at a time.

8Ask for an advance #

Where HR » My loans » Request a loan

1. Press Request a loan.
2. Fill the short form.
3. Press Submit.

You should see The request goes to payroll as pending. The banner above the form is the company's own limits, so a request inside them is one nobody has to argue with.

Watch out You can withdraw a request while it is still pending. Once it is approved the schedule exists and payroll starts deducting on the date it names.

Worth knowing You can withdraw a request while it is still pending. Once it is approved the schedule exists and payroll starts deducting.

9Everybody else's loans are closed to you #

Where Payroll » Loans & advances is not in your menu.

1. From any payroll screen, look down the left menu.
2. There is no company-wide loan list — only My payslips under SELF SERVICE.

You should see Your own borrowing is yours to see. Your colleague's is not, and the same rule protects yours.

Watch out The same rule that hides your colleague's borrowing from you hides yours from them.

10The payroll runs are closed to you #

Where Payroll » Payroll runs is not in your menu.

1. Look down the left menu.
2. There is no Payroll runs entry.

You should see A run holds every salary in the company. Opening one is a payroll job, not an employee one.

Watch out If a payslip looks wrong, raise it with payroll rather than looking for the run. They can see everything you can and more.

11The contract list is closed to you #

Where Payroll » Employment contracts is not in your menu.

1. Look down the left menu.
2. There is no Employment contracts entry.

You should see You can see what you are paid. You cannot see what anybody else is paid — and neither can they see yours.

Watch out If your basic looks wrong on the payslip, that is a contract question for HR or payroll — and the payslip is the evidence to bring.

12The company reports are closed to you #

Where Payroll » Payroll reports is not in your menu.

1. Look down the left menu.
2. There is no Payroll reports entry.

You should see The company's statutory returns are the company's. Your own contributions are on your payslip, where they belong.

Watch out The company's returns are the company's. Yours are the lines with your name on them.