A week of hours is submitted, approved or sent back
Who is involved
| Role | What they do |
|---|---|
| Employee | Reviews and submits their own week. |
| Manager | Approves or sends back weeks for their department. |
| Payroll manager | Reads the approved hours when computing pay. |
Step by step
- Employee
Opens My timesheet, checks clock and project rows and any warnings, adds an optional note and presses Submit week.
What they see:The week is locked and shows submitted.
- Manager
Opens Timesheet approvals, which defaults to submitted weeks.
What they see:The employee name, department, week range, time waiting and billable hours.
- Manager
Sends the week back, giving a reason.
What they see:A reason is required; without one the action is refused.
- Employee
Reopens the timesheet.
What they see:The reason at the top of the grid, and the week is open to resubmit.
- Employee
Corrects the time at its source, the clock record or the project task, and resubmits.
What they see:Submitted again, with the earlier denial cleared.
- Manager
Approves the week.
What they see:The week is approved and locked.
- Payroll manager
Opens the employee's work entries.
What they see:One entry per worked day with overtime as separate entries.
Who is told what
Nobody is notified when a week is submitted or decided: the approver works the queue and the employee sees the outcome on their timesheet. Approval is announced to Payroll automatically.
Related
- Time & Attendance
- Project Management
- Payroll & WPS
- An out-of-area clock-in is allowed once by a manager
- HR grants leave hours and the employee can see why
- Leave is requested, approved and everyone downstream is told
- Ask about leave, or file and approve it, by conversation
- Attendance changes appear in the audit log
- Team workflows