An employee asks for an advance and a second person approves it
Who is involved
| Role | What they do |
|---|---|
| Employee | Requests the loan or advance within company policy. |
| Payroll approver | Approves or rejects the request. |
| Payroll specialist | Reschedules or settles it later. |
Step by step
- Employee
Opens My loans and requests an amount and number of months.
What they see:A plain message if it breaks the maximum months, salary multiple, minimum service or open-loan rule; otherwise the request is pending.
- Payroll specialist
Sees the pending request in the Loans register.
What they see:The request with the employee's name.
- Payroll approver
Approves the request. The requester cannot approve their own loan when segregation of duties is on.
What they see:The repayment schedule is generated and the loan is active.
- Employee
Opens My loans.
What they see:The schedule, balance and next deduction.
- Payroll specialist
Computes the next run.
What they see:The installment is deducted on the payslip and marked paid.
- Payroll specialist
Reschedules the remaining principal over more months if asked.
What they see:Unpaid installments are regenerated.
Who is told what
No notification is sent for a loan request or its decision: the approver finds pending requests in the Loans register, and the employee sees the decision, schedule and balance in My loans.